Subject Access Request - Oxford, United Kingdom - Oxford University Hospitals NHS Foundation Trust

Oxford University Hospitals NHS Foundation Trust

Verified Company

Oxford, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

To provide comprehensive administrative support to the Legal Services and Subject Access Request teams

Data entry, tracking in and out of records, filing, assisting with disclosure of records to Thames Valley Police, opening and distributing post, dealing with Hospital to Hospital requests, verifying information for DWP PiP & BF9 forms, providing information concerning time of birth, providing cross cover for scanning roles for both SAR & Legal Services.

The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community.

We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence.

These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family.

Watch how we set out to deliver compassionate excellence via the OUH YouTube channel.

Support the administrative service for colleagues within the Legal and Subject Access Request teams as requested by senior staffs
Loading of new Subject Access Requests onto RFI module in Ulysses database
Loading of new Police SFR requests onto RFI module in Ulysses database
Managing Hospital to Hospital requests for patient information from loading onto RFI module through to disclosure
Even distribution of new Subject Access and Police SFR requests to Senior Subject Access Administrators
Ensure a complete audit trail is maintained by updating Ulysses Database on all Subject Access / Police / Hospital to Hospital requests
Disclosure of records using File Transfer or AMS systems, as appropriate
Attend training on the GDPR and Access to Health Records Acts, to update skills as these evolve and change to include E-Learning
Comply with the requirements of the GDPR, Access to Health Records Act and legislation issues in relation to confidential data
Prioritise workload daily to ensure time scales are met
Provide cover of scanning administrators as required, for both Legal and Subject Access Request teams
Maintain the health record as per instructions of the Health Records Policy
Complete daily filing tasks as required by Legal and Subject Access Request teams
Take telephone messages as required for both Legal and Subject Access request teams
Process requests for Admission and Discharge letters
Process requests relating to times of birth