HR People Operations Administrator - Edinburgh, United Kingdom - Apex Hotels Ltd

Apex Hotels Ltd

Verified Company

Edinburgh, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Ref:9228

Branch:
Head Office - Edinburgh

Location:
Head Office, Edinburgh

Salary/Benefits:
Competitive Salary

Contract type:
Permanent

Hours:
Full Time

Shift pattern:
Monday to Friday, 9am - 5.30pm

Hours per week:40

Posted date:20/01/2023

Closing date:05/03/2023

Why Join Apex Hotels?
You'll receive a warm welcome into the Apex family on joining us as an HR People Operations Administrator.

We genuinely care about our guests and each other and we show this through our family values of Trust, Passion, Friendliness and Teamwork.

Its these values that support you to be yourself here at Apex Hotels.

By bringing your own personality, passion, and ideas to the role, you will add a new dynamic to our innovative and supportive People Team.

We believe it is our personality, style and friendliness that makes Apex Hotels.

Role Overview

We're looking for an enthusiastic, results and data driven People Operations Administrator with a keen eye for detail, to join our team.

You'll support the People Operations function in the day-to-day administration and co-ordination of key HR activities, relating to systems and data, engagement and administration.

You'll also support with activities within the wider People team as required.

Main Responsibilities:

Systems Data

Ensure the effective and on time administration and processing of "inlife" contractual, payroll and administrative changes through our HR and payroll system, Sharepoint and ATS, so that our systems remain accurate and up to date
Provide new starter and leaver information to any 3rd party providers as required
Ensure that the data we house is accurate and conforms to all required legislative standards, for example GDPR
Undertake effective data capture and reporting from various systems to support the timely provision of key data to stakeholders, working collaboratively across the People team
Support the implementation of additional or alternative systems as required, in relation to data and administrative support

Engagement

Undertake all administration associated with our benefits, Employee of the Quarter, annual awards, and our annual salary review process, as well as other adhoc duties as required
Coordinate and manage our leavers process, including managing exit interviews, reviewing data and highlighting risks and opportunities to others across the People team
Provide administrative support to our regular cycle of engagement surveys, including running reports and data capture, as well as administering HR related communication on our employee app and other communication channels
Support HR senior management on adhoc projects or activities as required, including but not limited to supporting team meetings and development opportunities and businesswide communication opportunities

Administration

Work closely with the People Business Partnering team to provide an effective and proactive administration service in support of employee relations activity such as drafting and sending letters for key ER activities and supporting the business partners to provide a timely and efficient service to our stakeholders
Allocating cases to People Business Partners where required and managing all associated administration tasks, responding to basic enquiries and ensuring accurate records are held within the required files
Manage the HR inbox, allocating tasks and responding to basic enquiries, ensuring accurate records are retained at all times

About you:

We love to welcome people with different experiences and from different places into our Apex family. We want to ensure you get the best experience from the role you begin your journey with us in.

To excel within this role, you'll have:

Experience of working in a fastpaced, agile environment, balancing a varied and highvolume workload
Numerate with strong problemsolving skills and a proactive approach
Organisational skills with great attention to detail and an outstanding service delivery mindset
Hands on practical approach, with the ability to carry out operational tasks quickly and accurately
Proven skills in building positive and open relationships with the ability to work in a team environment and with many stakeholders
Excellent verbal and written communication skills with the ability to modify communication style to meet the needs of multiple stakeholders
Proficient in various IT systems including Excel, Powerpoint, Word, Outlook and HRIS, with a positive approach to using systems and technology
Previous experience of working in an HR environment

You'll work with great people, enjoy your time at work, develop new friendships, networks, and skills, and of course you will also receive a competitive rate of pay and a generous range of employee benefits which includes: