Senior Legal Secretary - Woking, United Kingdom - G2 Legal Limited

G2 Legal Limited

Verified Company

Woking, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

A fantastic opportunity for an experienced Senior Legal Secretary to join a growing Top 100 firm, based in their office in Woking.

You will provide comprehensive legal secretarial and administrative support to assigned solicitors and lawyers within the Residential Property team on a part-time basis.

Your responsibilities will include:

File/diary management

To administer files to include liaising with client to obtain details to open electronic files on the firms case management system, completing relevant forms to write off WIP/close files and liaising with archivist for storage and retrieval in accordancewith the firm's management procedures
To ensure physical (where applicable) and electronic files are maintained accurately and any paper filing is scanned onto the file in line with the firms paperless policy
To draft key client documents such as client care letters, adviser's certificates and other correspondence requested by Lawyer/s. Depending on DPC capacity and where appropriate, this may include digital dictation of correspondence and documents
To request ID documentation from clients in order to run ID checks via Smart Search and to demonstrate compliance with all other Anti-Money Laundering requirements
To run compares on documentation as requested by Lawyer
To liaise with clients, Lawyer/s, third parties daily to fix telephone/Teams appointments, arrange office meetings, book rooms for clients and colleagues as requested, organising refreshments, arranging parking bays, as necessary. Daily diary managementfor themselves and inputting important key dates and diarising when to chase for things
To answer telephone calls for the team and covering telephones to include calling third parties and clients as required by the team. Able to deal with and respond to some correspondence in the absence of Lawyer on annual leave and arrange for another Lawyerto assist where urgent
Accurately record and update information and data in the case management system provided by Lawyer/s

Accounts

Assist Fee Earners in the billing and credit control process by liaising with the Fee Earner and accounts and to produce standard financial/time reports and invoices through the system
Produce and mail out client invoices and to liaise with credit control to send reminders where necessary
Produce and mail out Lawyer/shourly rate increase in line with firm policy
To liaise with Lawyer/s to request WIP transfers, liaise with clients to request funds on account of costs, to follow up with our accounts team to confirm funds received and to complete the relevant forms to return money held in client account when fileready for closure and as appropriate

If you are keen on progressing within a supporting, established team, that has a class-leading benefits package than this could be the right role for you
For further information contact Jamie Warriner at G2 Legal or please add an up-to-date CV.
G2SP