Commercial Assistant - Aberdeenshire, United Kingdom - Aberdeen Appointments Agency

Aberdeen Appointments Agency
Aberdeen Appointments Agency
Verified Company
Aberdeenshire, United Kingdom

1 month ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

Commercial

  • Processing subcontract payments & retention releases every month.
  • Keeping to payment deadlines.
  • Dealing with payment queries from subcontractors.
  • Raising new subcontract orders and uplifting existing orders.
  • Managing the Builders Profile system.
  • Includes onboarding new subcontractors. Sending invites and helping subcontractors with any issues that may come up during the onboarding process.
  • Managing and updating any new requirements submitted by the subcontractors. This includes new insurances, selfbilling agreements, Health & Safety, Quality & Enviromental certificates/documents.
Other duties the quantity surveyors may need assistance with are:

  • Preparing and sending orders and meeting minutes to sub-contractors for signing.
  • Preparing and sending final accounts statements to subcontractors.
  • Uploading and sending subcontract orders and final accounts to the subcontractors through AdobeSign.
  • Creating and updating subcontractor contract lists.
  • Creating and updating drawing registers for projects.
  • Archiving commercial documents from completed projects on Viewpoint system.

Buying

  • Updating material bulk orders weekly.
  • Updating weekly van allocation sheet & vehicle log sheets.
  • Raising new catalogue PO's for site supplies/PPE.
  • Raising new PO's for office maintenance/repairs.
  • Dealing with PO queries/uplifts.
  • Requesting monthly waste reports from skip companies.
  • Ordering new hire vans / fuel cards.
  • Purchasing Managers monthly credit card statements
  • Inputting project coding for each purchase and sending onto MD for approval.
  • Holiday cover for Purchasing Manager.

Job Types:
Full-time, Permanent


Work authorisation:

  • United Kingdom (required)

Work Location:
In person
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