Personal Assistant - Glenfield, United Kingdom - Your World Healthcare

Your World Healthcare

Verified Company

Glenfield, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Our client is looking for a Personal Assistant to provide confidential personal and administrative support to the
Head of Equality, Diversity and Inclusion who is Registered blind.

Personal Assistant

Location:
Glenfield

Job Type:
Temporary

Duration of booking:
Expected to last up to February 2023 with possible extension

Proposed start date:

ASAP

Sector:
Healthcare

Base:
Hospital, Healthcare centres and other locations for meetings

Band: 4

Pay Rates:

Band 4
£ £12.00 paye per hour

£ £13.00 paye inclusive of holiday pay per hour

£ £14.00 umbrella per hour

All of the rates are depending on skill and experience

Working Days and Hours:
Monday to Friday, 9am to 5pm, 37.5 hours

Travelling for work purposes:
You must hold a UK driving licence.

Job Purpose
To provide confidential personal and administrative support to the Head of Equality, Diversity and Inclusion who is Registered blind.

Duties

To demonstrate the Trust's values in everything you do in the work environment and live up to LPT's Leadership Behaviours
To be responsible in the use and expenditure of the Trust's resources that you utilise
Continuing Education, Professional and Personal Development
Management and use of Resources and Information
All records that the role is responsible for or modifies must be kept up to date and maintained in an accurate and diligent manner
To assist the Head of Equality, Diversity and Inclusion by reading aloud, paraphrasing, or summarising documents, statistical information and tables, either in person or by recording on tape and by describing pictures and graphs and other visual representationsof information
To assist the Head of Equality, Diversity and Inclusion in getting to meetings, seminars and conferences, sometimes away from the work base, by car or public transport
To assist the Head of Equality, Diversity and Inclusion during meetings, seminars and conferences e.g. by acting as a guide and being proactive in helping the Head Equality, Diversity and Inclusion to network
To assist in the proof reading and production of written reports for the NHS and other agencies as required
To assist in note taking at meetings for the Head of Equality, Diversity and Inclusion
To assist the Head of Equality, in the establishment and maintenance of recording and filing systems related to the role
To adapt/ convert materials to an appropriate format for the Head of Equality, Diversity and Inclusion as required
To assist, in consultation with the Head of Equality, Diversity and Inclusion, to identify aspects of the work environment for which reasonable adjustments may be needed to enable the postholder to perform the duties of the post
To provide proactive diary management and organise meetings, draft agenda items, arrange venues and refreshments and produce accurate minutes
To ensure the Head of Equality, Diversity and Inclusion is provided with briefing papers and other documents as necessary for meetings.
To make sense
To carry out research on behalf of the Head of Equality, Diversity and Inclusion using tools such as the internet and intranet
To make travel arrangements for the Head of Equality, Diversity and Inclusion
To provide general clerical support to the Head of Equality, Diversity and Inclusion using a variety of office equipment. This will include typing, filing, photocopying, arranging meetings, taking messages and ensuring office cover alongside other administrativecolleagues
A requirement to be flexible around start and finish times will be a necessity and it is expected the working hours of the role will be on average 37.5 hours per week
To ensure, alongside other administrative colleagues, adequate stocks and supplies of stationery and consumables for office equipment
To complete Access to Work forms accurately, including any invoices and payslips and ensuring they are signed by appropriate parties and posted in a timely fashion

Knowledge, Skills and Experience

Ability to make sense of complex information and describe this to someone who is totally blind
Ability to provide a sensitive and caring approach to working with someone with a disability and their working dog
Organisational skills in order to prioritise work and meet deadlines
Awareness of the needs of someone who is totally blind
Excellent interpersonal and networking skills to assist the Head of EDI to make positive connections with colleagues from all backgrounds
Knowledge of working with someone with a visual impairment
Awareness of equality and valuing diversity principles
Understanding of Confidentiality and Data Protection Act
Ability to challenge discriminatory behaviour