Cost Clerk/administrator - Bearsted, United Kingdom - Colas Ltd

Colas Ltd
Colas Ltd
Verified Company
Bearsted, United Kingdom

3 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

Job Introduction:


  • Colas' Bearsted are looking for an experienced cost clerk/general administrator to maintain cost capture to the contract, satisfying the needs of both COLAS and the customer in terms of reporting contract actual costs and accruals, and supporting the Commercial Manager in being able to report forecast end of life commercial performance._
  • Actively promote the One Colas approach especially when dealing directly with external stakeholders._
  • Undertake all aspects of administration works supporting office functions for a busy highways civil engineering team, assisting with efficient and ethical delivery of all secured contracts, whilst ensuring compliance with all procedural working practices._

Main Responsibility:


  • We are looking for a positive, proactive team player to raise accurate and timely purchase orders in the company system adhering at all times to company and local procurement processes, goods receipting of deliveries, process invoices matching against GRN's challenge discrepancies as appropriate_
  • Maintain accurate records of plant on and off hire to enable accurate allocation of cost to contract. Goods receipting of hired plant on a weekly basis. _
  • Assisting with payroll data entry ensuring accurate and timely information is processed. _
  • Enter check and validate costs in company capture system ensuring deadlines are achieved._
  • Update insurance database to ensure all high value equipment is added and removed._
  • Maintain accurate waste logs ensuring compliance with relevant waste management legislation and ensuring waste licences are current._
  • Collation, archive and file contract details and paperwork._
  • Record information to assist the property manager in line with legal compliance._
  • Manage data in line with company GDPR policy, provide accurate cost capture information, manage subcontractor supplier account cost information, understand customer needs, maintaining accurate onsite cost capture record._
  • Provide support to the site team on commercial cost capture as required_ _Raise of all contract numbers for supply chain works (where needed in absence of Commercial Supervisor)_ _Cost capture of all Labour including all cross checking between timesheets and cost capture records._
  • Enter the cost capture data into the appropriate Colas Cost Capture systems._
  • Collation of all plant, equipment and transport allocation received from operational supervisors and carry out reconciliation checks before entering the data into the appropriate Colas cost capture systems._
  • Assist in the production of cost value reconciliation reports and forecast cash recovery and ensure that both are kept in line with targets._
  • Ensure that all costs, accruals and future forecast expenditures are accurate to support end of life forecasts._
  • Ensure compliance with all contractual requirements_
  • Monitor internal expenditure against budget_
  • Maximise efficiency of reporting techniques/systems_
  • Seek opportunities to maximise value and minimise costs in line with COLAS Values_
  • Operate the cost capture systems that are in place to provide the information necessary to manage the contract_
  • Implement and monitor all systems and procedures and ensure effective operation_
  • Ensure all customers and stakeholders have an exceptional customer service and work to achieving perfect delivery on the projects_
  • Support and coach other team members' in commercial and contractual cost capture awareness_
  • Assist the Commercial Manager/Supervisor in financial closure of projects ensuring all costs and value are allocated in correct systems in accordance with financial timetable._
  • Be experienced in raising orders, goods receipting and invoice processing._
  • Some Working knowledge of health and safety and have customer facing experience._
  • Previous experience of carrying out reception duties,_ s_trong ICT skills especially Microsoft Office Excel & Word._
  • Able to demonstrate a good knowledge of monthly cost capture and reporting_
  • Practical knowledge of forms of contract, and cost capture requirements_
  • Understanding of period cost reporting and comparison with budget/forecast_
  • Experience in commercial management, cost capture, accrual calculations and value allocation_
  • Knowledge and experience in effective cost allocation management_
  • Have excellent communication, numeric and computer literacy skills, good problem solving skills and creative flair_
  • Confident communication and able to provide persuasive advice_
  • Able to work well as part of a team, or on their own and with all kinds of customer_
  • Demonstrate approachability and be seen as credible_
  • Able to clearly demonstrate high competence in areas of cost capture_
  • Able to demonstrate competence in areas of coaching, challenging and influencing_
  • Able to quickly build strong working relationships with people at all levels_
  • Confidence when working autonomously_
  • Able to use judgement and take responsibility
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