HR Assistant - Bath, United Kingdom - Horstman Defence Systems Limited
Description
Horstman Defence Systems Limited, Bath, UKHR Assistant:
Duties & Responsibilities:
- Management of vacancies on company website and internal advertisements
- Communication with applicants, agencies and recruiting Managers arranging interviews, rejection letters and so on.
- Liaise with Line Managers reference new employees, induction packs, access cards, IT etc
- Setting up biometrics on day
- Check and validate all right to work documents and gather new starter documentation.
- Input new starters into the various databases, including the T&A accurately and in a timely manner
- Maintain a log of all new starter required documents and training and ensure up to date chase outstanding documents regularly
- Support timetabling of departmental induction sessions for new starters & probation meetings
- Ordering of uniform and safety shoes for employees in conjunction with the purchasing team
- Maintain absence records accurately in the time and attendance system, chase Managers where documents outstanding
- Maintenance of Company digital noticeboard
- Timetabling of Occupational Health screening programme, liaising with Managers to ensure smooth running of such appointments and ensuring appointment follow up as necessary, with consideration of shift patterns etc. Supplying H&S Manager with screening reports as required.
- Support maintenance of compliant policies and procedures by issuing updates and maintaining confirmation logs
- Manage leaving process for any leavers
- Ad hoc letters eg mortgage references
- Maintain personnel files
- Provide support to the team with timetables, communication & logistics of inhouse training or work experience and so on.
- Any other reasonable requests as requested by Management
Knowledge & Ability Required:
The post holder is required to have / be:
- A strong team player.
- Strong administration experience ideally within Human Resources
- Confident verbal and written communicator, able to interact with all levels of staff
- Highly organised needs to be able to keep track of multiple pieces of work and be able to plan ahead and prioritise to meet deadlines
- Conscientious with a good attention to detail and able to handle highly confidential information
- Selfmotivated able to work both independently and as part of a team
- Pragmatic approach
- Confident in use of Microsoft, Word, Excel, Powerpoint and Outlook
- Be able to obtain UK security clearance if necessary
- Contact
Any questions to our company?:
- HORSTMAN Group
- Phone number_
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