Operations Executive - London, United Kingdom - Knight Frank

Knight Frank

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

We are looking for an Operations Executive to support Knight Frank Capital Advisory (KFCA). KFCA provides integrated capital structuring and sourcing services for real estate investors across the UK and Europe.

The FCA regulated division of Knight Frank comprises Debt Advisory, Equity Advisory and Financial Modelling teams working as a combined unit, allowing for a holistic understanding of all aspects of real estate funding.

Main duties will be providing an effective and efficient support service to the Department and Teams Heads and managing the daily operations of the department.

We are looking for someone who can deal with a range of responsibilities, who is also highly organised and proactive with a high level of personal initiative.

The role will include EA responsibilities to Lisa Attenborough, as well as day to day support for the Department Heads and general administration for the rest of the team including collaborating with colleagues from across the various KFCA teams.

The role will provide support to the Sub-Divisional EA and Operations Manager and the broader Residential Development business to improve efficiency and effectiveness.

It will also involve creative input for marketing collateral and pitches to support the team in producing the highest quality collateral.

Responsibilities:

EA Support to Departments
Heads

Board management meetings, supporting chair setting up meetings/ preparation of documents for distribution / attending / minutes/ following up / chase actions
Corporate travel arrangements; nationally and internationally
Development of operational strategies to support team growth and client relationships
Being aware of all current projects to ensure the best possible service is provided

Operational
Support:

Provide support as needed to Sub-Divisional EA and Operations Manager.
Invoicing, bad debt reporting & fee reconciliation
Assisting team and Operations Manager with audit preparations
Coordinating subcontractors and settling payments
Reporting weekly figures
Ensuring best practice guidelines are followed
Ensuring the team attend the latest training modules, are aware of office updates and remain compliant
Supporting the Operation Managers, ensuring CRM and Knight Frank systems are working correctly for the Service Line
Monitoring GDPR standards across all the Residential Investment teams
Support the induction and onboarding of new starters across the subdivision
Handling and creating new instructions
Creating terms of business and heads of terms
Completing Conflict of Interest checks on all new and potential business
Raising legal tickets
Assisting the CDD team with compliance checks where necessary.
AML office representative, ensuring all files are uptodate and correct
Represent operations team in specialist area (E.G. Audits & compliance, facilities, CX & productivity, systems & finance)