HR Assistant - Oxford, United Kingdom - University of Oxford TSS

University of Oxford TSS

Verified Company

Oxford, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Web advert

Vacancy ID Do you have HR Experience?
We are currently recruiting for a temporary HR Assistant to work on site at an Oxford departments starting ASAP for approx. 12 weeks working 36.5 hrs p/w an paying £13.

44 p/h
Duties:

Provide administrative support for the HR team
Support in the running of the Casual payroll across the Faculties
Support in the implementation of policy and process changes across the Shared Services team
Support to the Acadmic HR and the Divisional HR leads as and when required at periods
Support the HR team by covering others in the team/ monitoring mailboxes during periods of leave

Transactional

Implement University HR policies and procedures, providing data by running ad hoc reports from appropriate HR databases (e.g. PeopleXD and Teamseer)
Record staff sickness leave, annual leave, end of probationary periods and annual PDR dates and highlight any issues
Conduct new starter checks, prepare standard letters of appointment, contracts, and visitor agreements
Plan and carry out induction sessions for new staff
Completion of all monthly payroll changes adhering to the University's deadlines, ensuring that the correct funds are utilised
Compliance
Accurately maintain all confidential personnel files in accordance with GDPR and Information Security policies
Ensure compliance with payroll procedures awareness of statutory pay, and monitor working hours
Attend appropriate training on HR systems and procedures
Person specification

Essential

GCSE (grade A-C) level English and Maths, or equivalent
Ability to work independently or as part of a team
Ability to clearly and accurately communicate HR processes and procedures verbally and in writing
Demonstrable ability to prioritise workload and produce accurate, detailed work within deadlines
Experience of administering recruitment campaigns
Experience of providing a high level of customer service with accuracy and attention to detail
Awareness of Data protection and information security guidelines, and appropriate discretion when dealing with confidential information
Willingness to undertake professional development and training

The Temporary Staffing Service supports University of Oxford departments and affiliated colleges with the recruitment of temporary admin and clerical staff.

Personal information provided to the University of Oxford is held in accordance with the provisions of the GDPR and related UK data protection legislation.