Secretariat Assistant - London, United Kingdom - Mazars

Mazars

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Our Business Services team is a collective of creative, strategic, forward-thinking business enablers.

Together the People & Culture, Marketing & Communications, IT, Operations, Finance and Quality & Risk Management teams make it their mission to ensure Mazars has the right tools, technology, strategies and services in place to deliver exceptional client service and future-proof our growing business.

Job purpose:

To work with the Senior Secretariat Assistant to provide administrative support to the Executive, Governance Council, Public Interest Committee and other sub-committees as required, scheduling meetings, collating and distributing papers and following up on actions.

To provide administrative support to individual senior leadership team members, in particular the CEO.

Role & Responsibilities:

To support the Senior Secretariat Assistant to ensure the Boards are properly supported in their activities
To schedule relevant board meetings
To commission board papers, collate papers and distribute them in a timely manner
To format papers received to ensure they are in the standard format agreed
To follow up on all actions to ensure they are completed by the relevant action owner
To monitor the central secretariat inbox and distribute to relevant team members as required
To maintain a central log of all agendas
To maintain an audit trail of decision logs, action logs and papers
To ensure all papers are properly filed with the appropriate file naming convention
To collate papers for various regulators as required
To work with the Head of Secretariat to improve efficiency, proactively developing proposals to streamline processes
To provide dedicated administrative support to the CEO and other individual senior leadership team members as and when required, working closely with the National Business Support Team

Skills, Knowledge & Experience:

Experience of working in a secretarial role, preferably within the professional services sector (desired)
Experience of providing administrative support to senior leadership team members, preferably within the professional services sector
Strong written skills
Strong attention to detail
Strong organisational and multitasking skills
Flexible with the ability to work effectively under pressure and manage conflicting priorities

Inclusion and Diversity:

At Mazars inclusion and diversity are central to our values. We recognise that being an inclusive and diverse organisation makes us stronger as a business.