Administration Assistant - Chippenham, United Kingdom - The Dunstan Catholic Educational Trust

The Dunstan Catholic Educational Trust

Verified Company

Chippenham, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Description:
Administration Assistant

Pay Reference:

Wiltshire Council D Grade Scale Points 4-6 (£23,114-£23,893pa, pro rata)

Job Title:

Administration Assistant (SCH003)

Job Purpose:

To undertake administrative tasks as requested by Head Teacher, School Business Manager, Teaching Staff and other support staff, including but not limited to reception desk management, word processing, photocopying, filing, telephone calls, pupil information management and daily data recording, school supplies stock control, purchase ordering and deliveries, cash handling, and other required duties in support of the school office.

Main Duties

Reception Desk
Answer telephones - deal with queries

Contact parents for forgotten items, sick children, bumped heads

Welcome visitors, check ID/DBS, assist with signing in, issue Visitor Badges

Check deliveries and inform relevant staff

Attendance Recording

Parent and Pupil Support

Deal with queries, collection and recording of consent information, assist with forms and processes relating to booking clubs, free school meals, uniforms, medication, school trips, school photograph sessions, health and vaccinations etc.

; assisting with lunches and children supervision if required

Catering Support
Liaison with outside caterers and kitchen staff regarding lunch bookings; reconcile parent payments made online

Manage orders of children's milk and fruit etc.

Supplies Management
Monitoring stocks of first aid supplies, staff water and refreshments, cleaning items, stationery etc

Placing orders for office/classroom supplies as required by staff members

Breakfast & After School Clubs/Swimming/School Trips/Bikeability/etc
Set up online booking for each term's activities

Print registers, checking payments made online

Manage arrangements for trips, booking coaches, communication with parents, teachers and visiting teachers, checking payment status

Music Tuition Organising
Set up online booking for each term's lessons

Prepare registers for visiting teachers, checking payment status

Maintain instrument loan register

Secretarial/Administrative and Other Ad Hoc Support

Knowledge and Skills

The work undertaken is largely regulated by laid down procedures but there is some need to independently resolve routine/daily problems, particularly when working on reception desk and dealing with callers and visitors.

Working Environment

Supervision and Management

The jobholder has no regular responsibility for supervising staff but may be required to assist in work familiarisation for new recruits.

PERSON SPECIFICATION - ADMINISTRATION ASSISTANT

Education & Qualifications
Educated to GCSE level with English and Maths at Grades A*-C or equivalent

Word Processing RSA II or equivalent

Desirable

RSA III in Word Processing/secretarial skills

Evidence of recent, relevant professional development

Experience & Skills
Previous experience of office/clerical work

Helpful, calm and cheerful with a professional manner (both face to face and on the telephone)

Ability to problem-solve and cope with conflicting demands, deadlines and interruptions

Empathy with children and young people

Practical understanding of safeguarding needs within a school setting

Excellent interpersonal skills for communication with visitors, staff, parents, pupils, governors, suppliers etc.

Good standard of ICT skills

and knowledge of standard computing packages,

e.g. Word/Excel, databases etc

Excellent organisational and time management skills

Ability to work as part of a team and to use initiative when required

Commitment to confidentiality

No contra indications in relation to safeguarding

Desirable

Experience of working in a school office

Data handling experience, website management, knowledge of SIMS and On-Line Payment Systems

Motivation
Willingness to be flexible to meet the needs of the role and/or to undertake further training as appropriate, e.g. First Aid

Respectful and supportive of the Catholic values and beliefs of the school

Willingness to participate in all aspects of daily school life

Current First Aid Certificate

Please Note:

Job Types:
Part-time, Permanent

Salary:
£11.98-£12.38 per hour

Expected hours: 20 per week

Schedule: