Team Administrator - Oxford, United Kingdom - Savills

Savills

Verified Company

Oxford, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

An exciting new opportunity to join our South Central Valuation and Development Team in Oxford as our Team Administrator.

Role Overview:

Joining our Oxford office as a a Team Administrator, working alongside two other administrators.

We are a successful regional team of 7 people across Oxford and Reading, specialising in residential, commercial and development valuation in addition to development consultancy.

We sit within a wider team of 24 in both locations.

Team Overview:

We are a fast paced and friendly team, made up of a Director, three Associate Directors, two Associates and a Graduate within a wider team including two other administrators.

We work for a wide range of clients including most corporate and private lenders, developers, house builders, landowners, investors, solicitors, landed estates, educational institutions, charities, and public sector agencies and authorities.

We specialise in the provision of valuation and development consultancy advice across multiple residential and commercial sectors

Key Responsibilities:

Open new job files (paperless) and carrying out online searches at the start of each valuation instruction.
Managing all invoicing for the team and maintenance of the team's fee spreadsheet.
Managing team and wider departmental meetings including agendas and minute taking.
Assist fee earners with valuation process with the opportunity to take on additional professional qualifications in time.
Provide holiday/sickness cover or assistance to wider team/office administrative support as and when required.
Proactively ensure team members are kept uptodate of diary schedules on a weekly basis.
Ensuring CVs, case studies and team sheets are kept upto date.
Managing contact database.
Assisting fee earners with valuation due diligence including planning enquiries, Promap, searches and comparable evidence.
Keeping up to date with best practice and compliance matters.
In time, assisting new staff with team processes and file structure.
Assisting with organisation of internal and client meetings and events.
Processing expenses for fee earners.
Managing certain Bank Panel inboxes in collaboration with the other team administrators.
Liaise with other Savills offices/staff especially in the Oxford and Reading teams.
Being adaptable and showing flexibility in a dynamic environment.

Key Skills:

Excellent communication skills, both verbal and written.
Enthusiasm and attention to detail.
IT proficient including MS Excel.
Ability to work under pressure and adapt to new challenges.

Recruitment agencies

Savills only pay agency fees where we have a signed agreement in place and that agency has been previously contacted and directed by a member of our recruitment team.

We do not pay agency fees when speculative and unsolicited CVs are submitted to Savills or any of our employees other than via our careers website and through our recruitment process.

If this is not adhered to, agency fees will not be paid.

Submission of any unsolicited CVs or proposals to Savills will be deemed evidence of full and unlimited acceptance of this approach.