Admin Assistant - City of London, United Kingdom - Massenhove Recruitment
Description
Committee Operations Admin Assistant
Job Market:
Insurance, Operations, Company Secretarial
Committee Operations Assistant - About the role
Deliver high quality and professional committee and governance support to clients and internal stakeholders, ensuring the smooth operation of the client boards and committee meetings.
Committee Operations Assistant - Key duties
Provide support to Client and Syndicate Boards / Management Committees, Client Underwriting, Reserving and Investment Committees and client focused governance forums (COG, POWG, AWG, IMSC, RISC)
Carry out preparatory tasks for committee meetings in line with agreed service levels:
Schedule meetings, book meeting rooms and order refreshments
Update central committee schedule, communicating changes to relevant stakeholders
Prepare and issue agendas, establishing which papers are required and who will be presenting
Request and chase for meeting papers
Create meeting packs in line with agreed quality standards
Act as the point of contact for related director/member/attendee queries.
Facilitate the smooth operation of each committee meeting by attending 'in-person' meetings as required to ensure the room is set up appropriately, the technology works and the meeting is being recorded.
Following committee meetings:
Maintain meeting attendance records
Liaise with chair and external outsourced firm if appropriate to agree the draft minutes and issue to members within agreed service levels.
Liaise with the Company Secretariat team to align agendas, papers and scheduling for AMA Board and board committee meetings. May be required to provide support during peak times.
Committee Operations Assistant - Key requirements
Strong organisational skills, managing multiple priorities with competing deadlines whilst ensuring work is consistently accurate.
Excellent communication skills, both oral and written, and the ability to develop and maintain effective working relationships
Good interpersonal skills - able to deal with colleagues, directors and clients at all levels. Should have the confidence to persuade others to provide information and meet deadlines
Prior experience in an administrative role and/or meeting customer service levels desirable
Experience of working with committees and senior level individuals in a regulatory environment desirable but not essential
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