Onboarding Administrator - Belfast, United Kingdom - Capita

Capita

Verified Company

Belfast, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Description Summary:

Becoming an On-Boarding Administrator with Capita HR Solutions in partnership with Kings College Hospital.

You will play a pivotal role in pro-active recruitment administration support and query management.

This position does not offer hybrid-homeworking and will be full time, office based at Kings College hospital

Job Summary:

The post holder will provide system and administrative support within the On-boarding Centre and the wider Recruitment Administration team as required.

The post holder will be expected to act independently ensuring that daily tasks and ongoing workloadsare prioritised and completed in agreed timeframes.

The post holder will have access to more experienced staff for reference but will also be expected to use their own initiative and keep their line manager and senior colleagues informed.

The post holder will follow the policies and procedures for the department.

This is a role with lots of variety and ad hoc demands and therefore the post holder will be expected to develop excellent time management and planning skills.

KEY RESPONSIBILITES

To be first point of contact to the visitors at the onboarding centre
Meeting and greeting visitors and clients, ensuring a positive experience
Deal with telephone and face to face enquiries, initiating action as appropriate
To check, collect copy and scan paperwork to the Recruitment team
Verifying identification of new hires using identification scanning technology, authenticate DBS and confirm clearance with the Recruitment team. Flag any concerns to the Counter-Fraud team
Work closely with the Recruitment team to ensure smooth onboarding of the new starters
Cover an onboarding service at another London site as required
Undertake general administrative tasks such as filing and photocopying etc
To support with adhoc projects as required

What we're looking for:

Strong administration experience in a recruitment related role.
Experience of working with an Applicant Tracking system (experience of working with Trac would be beneficial)
Educated to GCSE (or equivalent) standard
Experience of working in a customer facing environment.
Experience working to tight deadlines in a fastmoving environment.
Excellent attention to detail.
Experience of multitasking and prioritising.
Excellent communication skills written and verbal

Desirable skills:

Experience of working with NHS Agenda for Change terms & conditions
Experience of working with Trac applicant tracking system

Personal Development

Actively participate in personal development together with line manager.
Undertake mandatory training as required.
Develop a clear understanding of the service and the role. Also, able to provide cover for the main duties of colleagues in the area when necessary.

About HR Solutions

Capita HR Solutions helps employers to maximise the performance of their HR functions from core transactional services, through to complete organisational transformation.

We meet the HR service needs of our clients by listening to the challenges they faceand working with them to create an approach that suits their business, culture and people.

From simple transactional services through to organisational transformation, we use a flexible approach to maximise the performance of HR functions and drive greater efficiency for businesses.

Join us here and you'll be transforming HR operations aroundthe country

What's in it for you?

A competitive basic salary
23 days' holiday (rising to 27) with the opportunity to buy extra leave
The opportunity to take a paid day out of the office, volunteering for our charity partners or a cause of your choice
Company matched pension, life assurance, a cycle2work scheme, 15 weeks' fully paid maternity, adoption and shared parental leave, paternity pay of two weeks and plenty more
Voluntary benefits designed to suit your lifestyle from discounts on retail and socialising, to health & wellbeing, travel and technology
Access to our Employee Network Groups, which represent every strand of diversity and allow colleagues to connect and learn from each other on an open, inclusive platform
At Capita, we believe an open, transparent working environment that encourages ingenuity and collaboration with colleagues, customers and clients is what makes us so effective at what we do.
As well as a generous basic salary, we also give you 23 day's holiday, a discretionary annual bonus, company matched pension scheme and access to a variety of voluntary benefit options. These include a share save scheme, life assurance, holiday buy andmany more designed to suit your own personal lifestyle, such as retail, health & wellbeing and leisure discounts.
You'll be joining a network of some of the most experienced, innovative and dedicated people in the country the opportunities to learn new skills, develop in your career and grow and as we grow are almost endless. Our mission is to help you realise yourpotential whatever that means to you.
Don't forget, you're part of a network of 55,000 experienced, innovative and dedicated individuals across multiple disciplines, sectors and countries. There are countless opportunities to learn new skills and develop in your career, and we'll provide thesupport you need to do just that. Our purpose is to create a better outcome for you.