Business Support Administrator - Birmingham, United Kingdom - Mitie

Mitie

Verified Company

Birmingham, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Salary:
£14.50 /hour

Hours: 8 hrs/day (including 0.5h unpaid break)

Shift Pattern:
Monday - Friday; day shift

Contract :
Permanent

_ We are looking for passionate individuals to join our amazing Mitie team that delivers exceptional every day; we offer a great place to work with many benefits._
In your new role as a
Business Support Administrator, you'll work closely with the Business Support Manager and Contract Management Team

Your duties will include:

To assist managing all administration and financial processes ie. inventory, invoicing, costing documentation.
To work with and take instruction from the Business Support Manager as required.
Constant communication and daytoday correspondence with the Contract Management team.
Handle queries, contract based and with external suppliers.
Update internal and external databases and administration systems as required.
Ensure all compliance certification is received and processed as required.
Accurately file manually and electronically as per business policy and procedures.
Ensuring operational paperwork is to corporate standards.
Raise Purchase Order Requests as and when required / instructed.
Raise regional actions and allocate to relevant managers.
Final closure of all regional actions before invoicing.
Complete & manage the central costing templates.
Support financial processes e.g. aged debt, invoicing,
Ensure that all health and safety company procedures are adhered to.
Have a flexible approach to business support to ensure deadlines are achieved.
Ownership of data systems and contract processes to ensure records are maintained and processes followed as appropriate.
Help create and manage contract report and supporting contract documentation.
Assist in the preparation for team / client meetings.
Manage the quote process for the contract.
The timely completion of all scanning and uploading as required by the business.
In addition to the duties and responsibilities outlines you may be required to perform other duties assigned and requested by the Business Support Manager

_In return, we will offer you a wide range of excellent benefits including:_
-
Holiday entitlement:

-
Pension contributions:

-
Discounts to over 850 high street retailers:

-
Cycle to work scheme:

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Save as you earn scheme and share incentive plan:

A free virtual GP service:

-
Free hot and cold drinks:

Plus, we love to recognise our colleagues for their hard work. We do this through our Mitie Stars programme and our Employee of the Month Scheme. We also involve colleagues throughout the year when we celebrate holidays and events

What are we looking for?

Administration experience essential.
Highly proficient IT skills including MS Word, MS Excel and MS PowerPoint, and comfortable with numerical reasoning.
Financial Awareness
Must have a flexible approach to working.
A knowledge of facilities management sectors is desirable.
Well organised, with the ability to multitask, prioritise and manage competing demands. Strong multitasking capability, project and deadline oriented
Relationship building skills to be a selfstarter willing to take the initiative when necessary and excellent ability to work well within a team structure, and support and guide team members as required.
Strong team player orientation cooperative and willing to assist others. Ability to work on own initiative to a high level of accuracy and to meet deadlines.
Engaging communicator demonstrating influencing skills and an ability to adapt approaches to differing audiences.
Demonstrate a proactive approach to delivering excellent customer service to stakeholders
Ability to generate, develop and present ideas and suggestions for improvements to achieve more effective working practises.
Excellent attention to detail and accuracy.
Maintains effective work behaviour in the face of setbacks or pressure remains calm and in control of themselves with a positive and professional approach.
Excellent time keeping skills and strong planning and organisational ability.
Excellent written and spoken communication skills.
You'll be required to complete a Basic Disclosure Check.