Group Human Resources Administrator - Rochford, United Kingdom - Ipeco Holdings

Ipeco Holdings

Verified Company

Rochford, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

INTRODUCTION:

Ipeco Holdings Limited was founded in 1960. More than 50 years on it is still a privately owned UK company. We are engaged in the design, development, manufacture and test of niche products for the aerospace and defence industries.

Principal products include aircraft crew seating, executive passenger seating, galley inserts, salt bath brazed chassis and electronic power management systems.

Ipeco operates across a wide range of market sectors and is always seeking new staff in a variety of disciplines - from machining and assembly to commercial, technical and administration.

We depend on and value highly the skills of our employees, in order to achieve our business goals and to uphold our reputation for high quality service.

OVERALL PURPOSE OF THE ROLE:

To act as the first point of contact for all Human Resources related queries and to provide an effective Human Resources administrative service.

PRINCIPLE ACCOUNTABILITIES:

Recruitment and Selection

To maintain a log of recruitment spend against specified budget.

On-boarding and Induction

Administer onboarding for all new starters, including but not limited to: preparing employment contracts, offer packs and processing all preemployment checks.
Organise inductions for new starters, liaising with the appropriate Supervisor/Line Manager, prepare induction documentation and maintain a log, chasing outstanding documents where required.
Administer the probation process, including but not limited to: scheduling probation review meetings, chasing outstanding reviews and confirming successful completion of probation.

Absence Management

Record and log employee absence selfcertification and return to work interview forms, highlighting persistent shortterm sickness absence and escalating cases where a risk assessment is required and/or where sickness/injury is reportable.
Record and log statements of fitness to work, informing the Group Human Resources Assistant and/or Advisor of long term sickness concerns.
Administer schedule for occupational health site visits, health surveillance for designated workers and health assessments for new starters, where required.

Employee Relations

Collate, distribute and maintain documents as required, relating to any formal disciplinary, grievance and/or investigation.
Acknowledge resignations in a timely manner, liaising with the appropriate Supervisor/Line Manager and ensure any nonstandard arrangements for notice periods and pay in lieu of notice is captured in writing.
Ensure exit interviews are carried out and feedback recorded and logged.

Performance Management

Record and log performance reviews, chasing outstanding reviews were required

HR Practice

Respond to mortgage, tenancy and employment references.
Ensure the HRIS, Human Resources Intranet Apps and electronic personnel files are maintained and filing is completed in a timely manner.
Distribute notices and organise update to the HR Website accordingly.
Support the drafting, issuing and maintenance of all personnel related data and ensure meeting minutes and supporting documents are recorded and logged in a timely manner.

ESSENTIAL REQUIREMENTS:

GCSE English and Maths (or equivalent) at grade C or above
CIPD Level 3 Certificate in People Practice (or equivalent) or working towards
Strong administrative skills
Working knowledge of business software, including Microsoft Office
Effective listening, verbal and written communication skills
Excellent interpersonal skills
A high level of confidentiality
Ability to demonstrate a methodical, organized and flexible approach to work
Tact and diplomacy
Ability to plan, organise and prioritise workload to meet deadlines
Ability to work independently while collaborating in a team environment
Ability to work under pressure and to deadlines

DESIRABLE REQUIREMENTS:

Experience in a similar and/or same role

COMPANY BENEFITS:

Health Care Cash Plan
Contributory Pension Scheme for eligible employees
Employee Assistance Programme* 24 days holiday (in addition to UK Bank and public holidays)
Life Assurance
Company Sick Pay Scheme
Free car parking
Early finish on Fridays (1.00pm)
Sports and Social Club
Flexible Working
Onsite Cafe Facilities at New Facility, SS4

(*Available after 1 year of service)

Job Types:
Full-time, Permanent

Salary:
Up to £25,000.00 per year

Benefits:

Gym membership

Schedule:

Monday to Friday

Application question(s):

Are you CIPD Level 3 qualified in People Practice (or equivalent) or working towards this?
Do you have experience in a similar and/or same role?
Do you have working knowledge of business software, including Microsoft Office?

Work Location:
In person