Administrative Assistant - London, United Kingdom - Russell Tobin

Russell Tobin
Russell Tobin
Verified Company
London, United Kingdom

1 week ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description
What are we looking for in our

Administrative Assistant?

Administrative Assistant - 6-month contract - £27.49 per hour PAYE - 4 days on site, 1 WFH

  • Russell Tobin has an exciting opportunity to work at a worldleading investment firm looking for a

Administrative Assistant. The role presents an excellent opportunity to gain exposure to different areas of the business and gain a wealth of knowledge.


6 months contract with further possible extension

Rate:
£27.40 per hour PAYE + 33 days holiday pay on pro-rata basis

London (EC2N) Hybrid - 4 days in London office and 1-day WFH

Key responsibilities:


  • Responsible for managing schedules, anticipating necessary background material, directions and other items required for each activity on the schedule.
  • Maintain busy calendars, schedule meetings, ensure managers arrive to meetings on time.
  • Handle a broad range of duties from daytoday operational activities to scheduling meetings and correspondence with Executive management, Board members and their assistants.
  • Meet and greet visitors and clients, answering phones, coordinating conference rooms and meal arrangements.
  • Handle a large volume of travel planning including airline reservations, hotel accommodations, car rental reservations, car service arrangements and driving directions as needed.
  • Process and track expense reports and reimbursements.
  • Provide core administrative support such as faxing, filing, and copying in addition to general office management support such as ordering supplies.

Key Skills:


  • Excellent phone manner and management
  • 5+ years corporate administrative experience in roles that interfaced with external clients and executive management.
  • Strong skills in MS Word, Excel, Outlook, and proficient knowledge in PowerPoint
  • Experience and proficiency working with automated expense tracking, online travel etc.
  • Ability to perform in a fastpaced environment, multitask and interact with senior management under highly demanding conditions.
  • Strong analytical, interpersonal and communication skills
  • Excellent organizational skills; detail oriented
  • Strong time management skills: ability to handle multiple concurrent assignments, with a high degree of accuracy, and meet deadlines in a highpressure environment.
  • Selfstarter with the ability to work independently and with mínimal guidance; Escalate issues as appropriate.
  • Ability to work independently, as well as part of a collaborative team, and assume additional responsibilities as required.
  • Recruiter
    Nina Watkin
  • Contact
More jobs from Russell Tobin
See all jobs of Russell Tobin