Music Programme Administrator - London, United Kingdom - Ark Schools

Ark Schools

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Music Programme Administrator

Location:
Ark Schools Central

Job Type:
Operations

Posted:28/05/2024

Closing date:14/06/2024

Closing time:10:00

Music Programme Administrator

Reports to:
Music Programme Manager

Location:
Currently operating hybrid working in our West London Office_ (with some travel within London, with very occasional travel to Birmingham, Hastings or Portsmouth and some evening and weekend work for rehearsals and events)_

Contract:
Permanent

Pattern:
Full Time (standard hours 9am-5.30pm)

Closing date:14/06/2024
at 10am

1st
round interviews (virtual):21/06/2024

2nd
round interviews (in person):25/06/2024

Salary:
£26,000

About Ark Music:

Ark's music programme supports music-making across our network of 39 schools. We strive to offer all children a joyful and well-rounded music education. Ark pupils are performers, composers, discerning listeners, and connected members of a creative community. Our work spans curriculum and enrichment activities as well as celebration events and concerts. We also work with cultural partners and Artists in Residence who support our work in and out of school.

_To see Ark Music in action find our recent Gala film __here_**
About the role:We are looking to recruit a Music Programme Administrator to provide administrative support to the Music Programme Manager and the wider team.

We are looking for someone who will excel at and take pride in delivering a range of different administrative duties including planning, tracking and reporting, and providing logístical, financial, and practical support.

The role would suit an organised individual with a practical, can-do approach, who would thrive working with a range of different people.

The Music Programme Administrator will be passionate about young people's musical development and keen to use their attention to detail, organisation skills and creative thinking to impact thousands of pupils each year.

The role involves some on-site working at events and rehearsals. We have a Time Off In Lieu (TOIL) policy to compensate for any weekend / evenings required.

Key Responsibilities:

Booking artists along with organising travel and accommodation for artists and the core team (as required)
Prepare briefings for all project stakeholders including the Music team, other staff, chaperones, and volunteers
Coordinating school, student, and delegate: registration; communication; and attendance
Liaising with venues in the lead up to (and during) events
Coordinating printing, materials and equipment required
Support the Music team with logístical planning and general administration
Assist the scheduling of events and diarising the team calendars, booking venues and rooms, and keeping up to date throughout the year
Processing invoices, expenses and tracking expenditure
Support the Music Programme Manager with the design and administration of evaluations, collecting and analysing feedback and assisting in the preparation of reports for funders and management
Ensure a safe, inclusive and welcoming environment by adhering to all compliance requirements including Health & Safety; Safeguarding; Insurance; Equality and Diversity; and management of data in line with GDPR
Ensure all media and image permissions are secured and all records of photography and recordings are saved and securely stored
Updating relevant 'Ark Music' social media channels, MS Teams channels, and Music intranet pages
Creating and updating student resources for curriculum and events on the pupilfacing learning platform, SpArk

Key Requirements:

The role would suit someone who has worked in a professional setting for 12 years and is looking to gain further knowledge and expertise, particularly within programme and events administration
Ability to communicate clearly, concisely, and effectively
Highly computer literate, with excellent Word, Excel and PowerPoint skills, including diary management using Microsoft Outlook
Strong administration skills and the ability to maintain and implement effective systems
Excellent interpersonal skills
Strong organisational skills
Able to work well independently and as part of a team
Demonstrates resilience, motivation, and commitment to driving up standards of work
Excellent attention to detail

View the full job description and person specification here**
About Ark
We're an international charity, transforming lives through education. We exist to give every young person, regardless of their background, a great education and real choices in life.

In the UK, we're a network of 39 schools, educating around 30,000 pupils in areas where we can make the biggest difference and we're recognised as one of the highest achieving academy groups in the country.

We want to change the lives of children everywhere, not just in our own schools. So, we create and incubate Ventures des