Diary Secretary - London, United Kingdom - Department for Business, Energy & Industrial Strategy

Department for Business, Energy & Industrial Strategy

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Details:

Reference number:

Salary:

- £28,510 - £31,825

This role also attracts a Private Office Allowance of 18% of your base salary per annum

Job grade:

Executive Officer
Contract type:
Permanent
Business area:
BEIS
Corporate Services
Policy

, Strategy and Private Office (Ministerial Private Offices)
Type of role:

Policy

Strategy
Working pattern:

Fulltime
Number of jobs available:

3Contents

Location

About the job

Benefits:

Things you need to know

Location

LondonAbout the job

Job summary:

Our Mission
At BEIS, we are leading the UK's recovery from coronavirus and are building a stronger, greener country. Our varied work makes a real difference to people across the UK and internationally. This is a fantastic opportunity to become part of the BEIS team and our exciting mission

We lead on the UK's commitments to tackle climate change and drive green economic growth. We support businesses to create jobs and increase opportunity in regions across the UK. We also encourage investment and innovation to make the UK a science superpower producing research that will improve lives.

Our Inclusive Environment

We are building an inclusive culture to make BEIS a brilliant place to work where our people feel valued, have a voice and can be their authentic selves.

We value difference and diversity, not only because we believe it is the right thing to do, but because it will help us be more innovative and make better decisions.

We offer first-class flexible working benefits, excellent employee well-being support and a great pension.

We are fortunate to have a range of excellent staff networks and are proud to be a Disability Confident Leader employer.

We will support talented people from all backgrounds to build a career and thrive.

Job description:

The role and our team
At DSIT, we are leading the UK's growth of the economy through Science, Innovation and Technology. Our varied work makes a real difference to people across the UK and internationally. This is a fantastic opportunity to become part of the DSIT team and our exciting mission

We lead on the UK's commitments to put our public services at the forefront of innovation. We bring responsibility for the five technologies of tomorrow to spur bold new discoveries. We also encourage investment and innovation to make the UK a science superpower producing research that will improve lives.

Person specification:

Key responsibilities

Proactively planning meetings and manage the diary in line with departmental priorities, ensuring agendas, relevant information and documents are prepared.
Working closely with Private Secretaries in the team, Directors and senior colleagues to ensure effective use of your principal's time.
Using judgement to prioritise important meetings, suggest appropriate delegation when needed and clear communication.
Working with the visits team to arrange the logistics and travel for domestic and international visits.
Leading on key administrative tasks for the private office, for example the clearance of Freedom of Information Requests and support of Parliamentary engagement.

You will be offered support to develop in the role, including training, coaching and mentoring options.

We follow good practice in line management in DSIT through regular performance management discussions and in-year reward rounds to recognise performance.

We encourage people of all grades to become leaders in taking forward our corporate action plan, and to foster a positive and supportive culture

The post is based in London but both domestic and international travel with the principal may be required.

Skills and experience

Excellent written and verbal communication, with the ability to communicate concisely and coherently to a variety of audiences.
Excellent organisation skills, capable of effectively prioritising work and delivering consistently under time pressure.
Strong administration skills or experience providing executive support, with strong attention to detail and the ability to adapt these skills to deliver at pace in a complex working environment.
Good at working independently and to planning time effectively to ensure service standards are met.
Comfortable engaging at all levels including with senior officials.
Experience of handling sensitive information, displaying tact and diplomacy whilst maintaining confidentiality.

Behaviours:

We'll assess you against these behaviours during the selection process:

Delivering at Pace
Making Effective Decisions
Communicating and Influencing
Working Together

Benefits:

BEIS offers a competitive mix of benefits including:
A culture of flexible working, such as job sharing, homeworking and compressed hours.

Automatic enrolment into the Civil Service Pension Scheme, with an average employer contribution of 27%.

A minimum of 25 days of paid annual leave, increasin