HR Officer - Derby, United Kingdom - Derby Moor Spencer Academy

Derby Moor Spencer Academy

Verified Company

Derby, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Post Title:
HR Officer

Location:
Derby Moor Spencer Academy

Salary/Pay Range:
HR Officer NJC16-20 (£24,268 - £26,122)

Hours of work:
_
Full Time, Term Time Only + 3 Weeks. Permanent._

Reporting to:
Principal

Purpose of Role

To provide efficient, professional and effective HR advice to the Academy.
To take responsibility for day to day general HR processes including recruitment, HR, pay and pension related matters, monitoring absence management and supporting HR casework.
Working with the Trust HR team to provide a customerfocused confidential, accurate and creditable HR service to all employees.
To have a good working knowledge of schoolbased terms and conditions of employment in order to manage HR and payroll systems effectively
To manage induction, probation and professional performance reviews for all colleagues that the postholder line manages and appropriately manage any underperformance
Support the management of SAT wellbeing strategies across the academy

Nature and Scope
Working as part of this important team you will be required to carry out the following duties.

The nature of the Academy Year requires some of these tasks to be done regularly whilst others will be on an annual cycle.

The post holder will be expected to use all Trust standard computer hardware and software packages where appropriate.

Specific responsibilities include:

Main Duties and Responsibilities

Human Resources

Keep up to date with Spencer Academies Trust HR Policies and protocols and ensure these are used appropriately across the academy. Attend cross Trust HR network meetings and training sessions and disseminate appropriate information to colleagues.
To be the point of contact for general HR, wellbeing, pay and pension queries for academy colleagues and take responsibility for managing payroll and pension queries. Manage historical pension queries and where appropriate escalate queries to the Trust HR team.
Coordinate reference requests for existing employees and conduct exit interviews.
Ensure maternity, paternity and adoption leave processes are completed accurately and in a timely manner.
Provide appropriate reports for the Principal and managers from the Trust HR system. Monitoring absence reports and alerting the Principal and line managers to cases where the absence and LOA triggers have been met or absence levels are causing concern.
Completing wellbeing and occupational health referrals and action any follow up as appropriate.
Provide support and guidance for colleagues returning from longterm absence, managing phased return, risk assessments and wellbeing plans in line with Occupational Health guidance where applicable.
Manage the arrangements for HR meetings, ensuring the appropriate paperwork is circulated ahead of the meeting and within agreed timelines, taking minutes, manage record keeping and ensuring follow up actions are in place and monitored.
Manage risk assessments as appropriate to the role
Manage induction and probation processes.
Collate relevant data and compile termly HR reports for governor's resource committee
To contribute to the production of the School workforce census, working with Trust HR team

Recruitment and On-Boarding

Lead on the recruitment and selection of education support professionals as appropriate.
Supporting the recruitment and onboarding processes using the Trust HR System
Producing new appointment paperwork; offer letter and contract using Trust HR System.
Completing DBS and other safer recruitment preemployment checks and complete any follow up checks as appropriate.
Process all paperwork associated with employment changes and variations to contracts. maintain all employee personnel files, ensuring archiving of leavers and cleansing of information held in line with the Data Protection Act.
Manage the administration of annual pay reviews in line with Trust policy
Ensuring that induction and probation processes are managed effectively across the academy.

Single Central Record

Ensuring new employees, volunteers and contractors details are logged in a timely manner
Keep the SCR up to date at all times and to be fully aware of any outstanding actions to be completed.
Ensure all new staff have completed the required safeguarding training and information is included on the SCR
Ensure that all employee personnel files are set up and maintained in line with Trust protocols.
Escalate any concerns to the Principal or Trust HR Manager.

Payroll

Processing any contractual changes for payroll and producing variation and other contract change letters as appropriate using the Trust HR system.
Process adhoc and timesheet payments.
Monthly payroll checks to ensure all employees are correctly paid.

Staff Development and CPD