Administrator - South Shields, United Kingdom - Hargreaves Industrial Services

Hargreaves Industrial Services

Verified Company

South Shields, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

CONTRACT TYPE:
Permanent

HOURS OF WORK:
40 hours per week

SALARY:
Around £24,500 per annum

CLOSING DATE:
26th
June 2023

A vacancy has arisen for a Site Administrator to join our team within our new Operations and cleaning of a Biomass handling & storage facility contract at the Port of Tyne.

The Administrator role exists to ensure all administration on site is completed and records held are up to date.

Hargreaves Industrial Services provide an operations, and cleaning service to our client at the Port of Tyne Biomass handling facility.

We are responsible for the safe movements and handling of Biomass following discharge from vessels and the despatch of loaded rail wagons within the Port.

**_
The role briefly encompasses the following duties: - _**
Payroll and employee maintaining

Input of timesheets for employees into the different work area spreadsheets
Input of all hours onto TMS system. Reconciling hours with timesheets
Input and maintaining of annual leave allowance
Answering all incoming telephone calls
Address wages enquiries for all staff
Recording, monitoring, and displaying of overtime usage and employee sickness
Arranging overtime cover when required

Human Resources

Maintaining, recording, and reporting of all elements of employee's status
Note taking during Investigations and Disciplinaries
To ensure Return to Work and Self Certifications are completed and sent to HR Dep
To ensure new starters and leavers information is sent to HR Dep
Assist with recruitment needs and interviews

Health and Safety

Sourcing training providers
Booking all training courses
Working closely with all employees to ensure availability of shift rotas
Orders all PPE

Procurement, Materials and Accounts

Ensure monthly accounts are correct and remain on budget each month
Sage X3 System updates
Stocktaking manually and record all inventory control
Placing and recording orders where required.
Recording, balancing and display of procurement data into final accounts
Processing of all purchase orders and inputting of relevant data

Reporting

Taking minutes of meetings
Collation of safety statistics
Preparation & completion of all documentation relevant to company procedures KPI's delivery and reporting

Client Relations

To own additional works process from start to finish
Updating Client site expenditure spreadsheets
Recording client deliveries
Knowledge and Experience in a similar Role.
Fully conversant with all requirements of IT within administration (Micro soft Word, Excel etc.)
Reactive and proactive.
Good problem Solver
Good level of personal presentation and hygiene
Flexible approach to work
A Strong team player
Ability to work independently and on own initiative
Good time keeping and willing to work overtime as necessary
Good communication skills