HR Administrator - Birmingham, United Kingdom - Baskerville School

Baskerville School

Verified Company

Birmingham, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Post Title and Grade

HR Administrator / Cover Supervisor

Level 2 -£23,114- £24,702 FTE per annum - Pro-Rata Term Time Only + 2 Weeks

Location:

Baskerville School, Fellows Lane, Harborne, Birmingham B17 9TS

Telephone Number

Reporting to:

Head of Faculty

Direct reports:

None

Hours of work:

36.5 hours per week. 07.30am - 15:30. Finish at 14:30 on Fridays.
Start date

January 2024

About us
Baskerville is a secondary school for students with Autism, some of whom are resident during term time.

Our students have a very wide range of abilities and needs, from those with severe learning difficulties through to those successfully completing GCSE courses.

The school is situated on a beautiful site, with lots of outdoor learning opportunities.

We are looking for enthusiastic and dynamic colleagues to join our popular and ambitious school. We are particularly looking for applicants who are keen to work with students with Autism/SLD and complex Autism.

What we can offer:

Working as part of an experienced, supportive, and motivated team
Purposeful, exciting CPD opportunities
Collaboration and opportunities with our 6 fellow Cooperative Trust Schools
Forest School provision
Aspirational Senior and Middle Leadership Teams
Peace Garden
Specialist rooms
Strong Governing Body
A culture of staff wellbeing

Purpose of the role

The Purpose of this role is to manage and organise all cover for absent teaching staff, allocating cover for lesson support, liaising wit external agencies and internal staff as appropriate. You will be responsible for taking all absence calls at 7.30am and delegating staff to the required areas. You will also manage any forward planning of absence. In your role you will organise and collate all cover requests and manage the calendar, accordingly, ensuring accurate and up to date records are maintained in relation to absences, reasons for and length of time; accumulating in weekly statistical reports for the Senior leadership team
In addition to managing and organising this role is to provide a proactive and efficient HR support including service spanning all aspects of the employee lifecycle including resourcing, learning and development, compliance, service contracts, management information and projects

Responsibilities and duties

Managing Cover

To receive calls from staff regarding their absence and sickness from 730am onwards
To organise daily cover for absent staff using the calendar which details planned absences, meetings, school trips and training, plus unplanned absences
To make full use of the school calendar and ensure that all future events that require cover/timetable changes/room changes are identified, prioritised and planned for accordingly
To allocate cover effectively and efficiently to enable the school to operate with minimum disruption to the students
Throughout the day, deal with any changes regarding cover arrangements and deal with any issues arising
To develop relationships with supply agencies (for long and short term supply) and provide recommendations to the HR Manager on which agencies are preferred suppliers to the school
To be the main point of contact for all supply staff and ensure timesheets are checked and signed daily and electronically authorised or to agencies at the end of each week
To keep abreast of Cover Regulations for teaching staff and agency supply staff

General HR Duties

To assist in the creation and submission of job adverts pre recruitment
Maintain the school website with accurate information regarding vacancies and relevant documents
Assist the HR Manager with obtaining relevant preappointment checks for successful applicants
Under the guidance of the HR Advisor, ensure that the Single Central Record is kept up to date and is compliant with Keeping Children Safe in Education guidance
Create and maintain employee records, physically and in relevant databases
Ensure the completion of leaver paperwork, arrange exit interviews and archive files as necessary
Assist with other HR projects where required
Minute taking

Support for the school

Support the development and effectiveness of team work within the school environment
Develop and maintain working relationships with other professionals
Review and develop own professional practice
Work as required across the school in
To participate in appropriate professional development including adhering to the principle of performance management.
To adhere to the ethos of the school
To promote the agreed vision and aims of the school
To set an example of personal integrity and professionalism
Attendance at appropriate staff meetings within working hours
Any other duties as commensurate within the grade and nature of the post in order to ensure the smooth running of the school

General responsibilities and duties