HR Administrative Assistant - Coventry, United Kingdom - Dudley Lodge

Dudley Lodge
Dudley Lodge
Verified Company
Coventry, United Kingdom

2 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

Grade:
£20,102 - £25,134 (pro rota)


Hours:
Up to 22.5 hours per week (some flexibility available around hours)


Location:
Working in the office at Dudley Lodge, Coventry


Background


Dudley Lodge is a UK registered non-profit making organisation established in 1895, we are one of the leading Family Assessment Centres in England and Wales.

The whole emphasis of our organisation is to safeguard children.

We have been conducting quality Family Assessments for over 30 years and now operate over two sites; Coventry & Birmingham.

We undertake residential, community based and day assessments.

Our purpose is to provide the Courts and other relevant parties concerned with the safeguarding of children, a range of high quality, independent assessments, interventions and services regarding referred parents/carers' abilities to keep children safe, and to assess their capacity and potential for promoting children's continuing wellbeing.


Purpose of Job

Key duties will include:


  • Providing high volume recruitment admin support
  • Coordinating 1st and 2nd stage interviews and preparing interview packs
  • Updating spreadsheets accordingly to track process of each role
  • Creating and sending offer letters and contracts
  • Ensuring the personnel files are up to date
  • Chasing relevant new starter checks that are required for an employee to start
  • Processing DBS's are part of the recruitment process
  • Renewing DBS's as and when these are required
  • Being involved in safer recruitment updates
  • Ensuring probation records are up to date
  • Maintaining accurate records in the recruitment system, electronic filing
  • Collating information for diversity statistics
  • Keeping personnel records on HRToolkit up to date
  • Complying with GDPR Procedures
  • Ensuring leavers are processed accordingly
  • Minute taking HR meetings as and when required
  • Staff Welfare informing staff of company benefits and assisting with the management of these
  • Updating sickness records and reporting to managers with Return to Works that are required to be carried out
  • Supporting the HR Team with all ad hoc administrative duties
  • Strong administrative and organisational skills with a good eye for detail and the ability to stick to deadlines
  • Excellent and effective oral and written communication skills
  • A confident, polite and friendly manner
  • An ability to prioritise workload
  • A high degree of confidentiality and discretion with a keen sense of integrity
  • Strong IT skills
  • A problemsolving approach to work with a 'can do attitude'
  • Teamworking skills and a willingness to share knowledge and expertise to achieve common goals

Benefits of working at Dudley Lodge:

  • Staff wellbeing events throughout the year
  • Team building days
  • Employee Assistance Programme this is a scheme run by Dudley Lodge for its employees. It enables staff to gain access to qualified advisors for a wide range of services day or night.


  • Health Shield

  • After 1 year's continuous employment, you can opt for free cover under this Cash Plan policy.
  • A pension scheme with Standard Life, Dudley Lodge contributes 5% towards your pension, also matching additional employee contributions up to 7.5%. The company will increase its contribution to 10% after an employee has reached their 10 years' service, on condition employees contribute the same.


  • Life Assurance

  • Group Life Assurance Policy with Canada Life. The scheme provides a taxfree benefit to all permanent employees, paying a lump sum amount of 2 x salary in the event of death in service.
  • Free tea, coffee, water and fruit for all staff
  • Continuous training and professional development opportunities
  • Enhanced holidays:
  • 22 days plus 8 bank holidays up to 5 years continuous employment
  • 27 days plus 8 bank holidays over 5 years continuous employment
  • 32 days plus 8 bank holiday over 10 years continuous employment
  • Flu Vaccine: For Staff that do not qualify for the flu vaccine through the NHS
  • Bike (Cycle)

Scheme:
Staff can purchase a bike (max, £1000 or 50% of monthly contractual salary). The employee cycle loan request form should be completed for validation.

  • Long Service Awards: We value our staff and to show recognition we offer long service award
For more details regarding duties and responsibilities please see:

HR Administrative Assistant Job Description & Person Specification

Closing Date:
Sunday 12th February


Dudley Lodge is committed to safeguarding and promoting the welfare of children and young people and vulnerable adults and expect all staff and volunteers to share this commitment.

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