Purchase Order Clerk - Loughborough, United Kingdom - Falcon Support Services

Falcon Support Services
Falcon Support Services
Verified Company
Loughborough, United Kingdom

1 month ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Part time
Description

Post title:
Purchase Ledger/Order Clerk


Department:
Finance


Location:
Loughborough


Hours of duty: 17.5 hours per week

  • Mon 09:00 15:00
  • Tue 09:00 15:00
  • Wed 09:00 14:30

Salary:
£11.60 per hour


About us:


Falcon Support Services provides supported accommodation and community projects to those that are
homeless, at risk of homelessness, or vulnerable in the community.


Our service helps vulnerable people by providing safe and secure accommodation with our staff working alongside clients to help them develop their skills, so they can move away from homelessness to living independently and positively contribute to their community.


Purpose of the job

  • To support the work of the Finance Department and Central Services
  • To provide administrative services for Finance and Central Services Departments.

Duties and responsibilities

  • Transfer from Purchase Ordering files on SharePoint the monthly Invoices and Purchase Orders and save them to Awaiting Payments on Finance/Admin. Print off monthly invoices ready to enter on to Sage50 programme.
  • Setting up new supplier's accounts and maintaining existing account details on Sage50
  • Check all purchase orders have been approved by the relevant Manager and the approved limit is in line with Falcon Support Services Procurement Policy.
  • Run monthly reports from Sage50 to inform which supplier will need to be paid.
  • Enter monthly purchase orders on to Sage50. Run monthly reports from Sage50 to show which suppliers requires payment.
  • Process Staff Expenses.
  • Process Projects Petty Cash.
  • Place orders for the Charity's Projects. Work with staff and Suppliers to ensure the goods are delivered to the correct Projects.
  • All orders will be uploaded to SharePoint with a signed Purchase Order by the Project Manager. The Purchase Order will be in line with Falcon Support Services Procurement Policy.
  • Being first point of contact for staff and Suppliers payment queries.

General

  • To undertake/attend any training and/or meetings as required by the job role.
  • To promote a positive image of the Falcon Support Services, working as part of an integrated team.
  • Ensure all aspects of the Group Equality and Diversity and Health and Safety policies are implemented effectively.
  • Ensure confidentiality and data protection is adhered, always.
  • Due to the nature of work, this post is exempt from the Rehabilitation of Offenders Act 1974 and will therefore require you to disclose all criminal convictions and comply with a Criminal Records Bureau check.
  • To develop Falcon Support Services commitment to equal opportunities and to promote nondiscriminatory practices in all aspects of work undertaken.

Compliance / Health & Safety

  • To adhere to all of Falcon Support Services values, policies and procedures as well as any specific local procedures.
  • Report all incidents of H&S, or any other serious issue, completing an incident report
  • Carry out the practical tasks required of the job being continuously aware of any risks presented by the working environment and consistently acting in a way to minimise these risks. Report concerns appropriately, such as adult and child safeguarding issues and substantial risk
  • To be alert to the health and wellbeing of all clients, reporting any concerns to the Manager
  • All employees are required by Section 7 of the Health and Safety at Work Act to take reasonable care of their own health and safety and that of others who may be affected by their acts or omissions.

Knowledge, Experience & Skills:


  • Working in an office
  • Using Microsoft office, excel, word and possibly Sage50 would be an advantage.
  • Education at level 2 or level 3 AAT or equivalent NVQ accountancy would be an advantage.

Mandatory Requirements:


  • Must be over the age of 1
  • Willingness to undergo a satisfactory enhanced DBS check.

Benefits
33 days holiday (inc bank holidays)
Birthday Leave - an additional day's Birthday leave
Comprehensive Induction Training Package
Staff Employee Assistance Programme

Our Family Flex Scheme (Hours amended to ensure you don't miss out on the important key family events; the first day of school, sports days, nativity plays etc).

Quarterly full staff team meetings
Christmas Savings Club
Staff Wellbeing drop in sessions

*Please note we are a dog friendly organisation.


Job Type:
Part-time

Part-time hours: 17.5 per week


Salary:
£11.60 per hour


Benefits:


  • Health & wellbeing programme
  • Onsite parking

Schedule:

  • Monday to Friday

Ability to commute/relocate:

  • Loughborough: reliably commute or plan to relocate before starting work (preferred)

Application question(s):

  • Do you AAT level 2 or 3 (or NVQ equivalent) qualification ?
  • Do you have experience using Sage50?

Experience:


  • Accounts: 1 year (preferred)
  • Administrative experience: 1 year (preferred)

Work Location:
In person
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