Commercial & Business Support Assistant - London, United Kingdom - DMGT

DMGT

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Commercial & Business Support Assistant - New Scientist

Location:
Kensington, London - W8 5TT

Contract:
Permanent

Workplace type:
Hybrid 3 days per week in office

Package Description
In return for their energy and ideas we ensure our people are well rewarded. Our benefits package increases the longer you've been with us.

Here's what to expect:

29 days' holiday
Upon joining you will be automatically enrolled onto the Pension Plan at the minimum level of 5% employee, 4% Company contribution.
Life cover under the Pension Plan of up to 4x your basic salary.
DMGT Discounts (for discounts on online shopping, vouchers and reloadable cards)
Subsidised canteen
Onsite gym (Northcliffe House only)
Onsite nurse and GP clinics (Northcliffe House only)
Our Employee Assistance Programme
Discounted dining cards

Private Medical Insurance

Bupa
Flexible Working policy
Free gym membership at Northcliffe House Gym
Eye care assistance
Family Friendly policies
Employee Assistance Support
Access to the magazine
Invites to NS Events

Plus many other benefits.

Job Introduction

We are New Scientist

In a world where true facts are in short supply, there has never been a greater need for a trusted, impartial source of information about what's going on in the world - or a greater need for inspiration through great ideas.

From artificial intelligence to climate change, from the latest innovations in health and the human mind, New Scientist covers the ideas and innovations that matter.

This role is for an individual who can provide all-round first-class administration support to the wider business of New Scientist.

They will be highly organised with an excellent ability to prioritise, plan and work to tight deadlines.

This role will be split with around 80% of the time being spent supporting the sales team and the balance with the EA to the CEO & MD.

This will fluctuate through the year depending on business demands.

Main Responsibilities

Sales Support

Supporting the sales team comprising seven people with:
Placing orders on the booking system
Sharing advertising specs where appropriate
Sending out voucher copies to advertisers
Crosschecking magazine against what is booked on the system
Ensure effective scheduling of digital advertising campaigns
Supporting exhibitors at our flagship event New Scientist Live
Offering Salesforce support such as ensuring no overdue opportunities
Feeding back campaign stats.
Ensure that weekly commercial team magazine requests are posted using the commercial spreadsheet

Training will be provided for all aspects so if for example, there is no prior knowledge of Salesforce, that is not a barrier to applying.

Administrative Support

Office maintenance/running daytoday errands including:
Working with couriers
Sorting and distributing incoming post as well as sending outgoing post via the DMG logistics team
Possible ad hoc administrative / support requests e.g. raising purchase orders in Coupa Finance System

Support EA to CEO

Organising weekly Town Hall set up
Help organise all company events e.g. Christmas party, allday events, picnic in the park etc
Admin support when EA is on leave, printing for CEO & MD etc.
Be a general internal point of contact for New Scientist Business for other parts of the business e.g., HR, facilities to work with the EA to support the business / resolve issues.

PERSONAL ATTRIBUTES
The key to success in this role will be the ability to manage your time and priorities key tasks.

A professional, flexible, proactive and enthusiastic approach to work.
Industrious, resourceful and flexible with the ability to work under pressure to tight deadlines with a minimum amount of supervision.
Personable, with good social skills
Capable to multitask and prioritise
Excellent organisational abilities
Proven track record in an administrative support role
Establish professional and effective communication at all levels with internal stakeholders
Ability to work unsupervised and under pressure
Computer literacy essential with excellent skills in Microsoft Word, Excel, and PowerPoint
Experience with Workday (not essential)

**Working for New Scientist