Document Controller - Bridgwater, United Kingdom - Carbon60 Global

Carbon60 Global
Carbon60 Global
Verified Company
Bridgwater, United Kingdom

1 month ago

Tom O´Connor

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Tom O´Connor

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Description

This role is working with a very large company on Hinkley Point with long term prospects and excellent career opportunities.

This is great opportunity to be part of a dynamic organisation that is challenging the industry and making history on the largest project in Europe.


Purpose of the role:

The Document Controller is responsible to perform document control functions and support the Quality Manager to implement the document control system


Key responsibilities:


  • Perform registration, dispatch, filing and archiving of formal documents in Company & Client's EDMS?
  • Followup and expediting the construction execution documents, quality records, client's returned comments.
  • Assist in the compilation and indexing of quality records (Certificates, Lifetime quality records, handover reports) at stages of the Project,
  • Quality checking documents for compliance (format, completion, signatures.), tracking reviews & approvals, controlling all disciplines checks required for compliance to project requirements and prior to issuance into the Clients EDMS?
  • Perform registration, track review & approvals within the Company, issue and track in Client's system project deviations (Request for Information, Field Change Requests, Nonconformances, observations). Assist in controlling & following deviations until closure and capturing in the handover reports.
  • Coordinating with company's Internal teams, Suppliers and Client the documents/quality records from issuance to acceptance
  • Tracking completion of handover files
  • Train, Suppliers and Client's staff on document control requirements, processes and use of Company's EDMS tools.?
  • Ensure system improvements established are properly implemented;
  • Be Document Control's point of contact for the Company's teams and Suppliers
  • Liaise with the Client's Document Control staff on minor day to day document control issues.
  • Inform the Quality Manager of issues, adjustments and improvements required in the supporting means such as templates, registers and EDMS tools, which require administrator rights.
  • Allocate document numbers to ensure formal documents are uniquely and correctly identified, and that associated metadata is correctly allocated and captured.
  • Implement and monitor EDMS workflows to ensure always the correct version at the point of use;
  • Control obsolete documents (superseded and cancelled);
  • Provide weekly, monthly, progress reports and other reports as required

Key Skills & CompetenciesRequired:


  • Have attention to detail and appreciate the importance of accurate record keeping and conforming with project procedures
  • Take ownership of your work and work effectively with mínimal supervision
  • Be able to multitask in this environment
  • Have excellent communications skills and be able to provide training and guidance to people from all backgrounds and all levels of seniority, from site workers to director level
  • Ensure that teams receive the necessary assistance and appropriate processes are being followed
  • Be a good listener and work well with others
  • Be familiar with tablets and mobile technology
  • Be able to quickly learn new software, and show others how to use it
  • Be proficient in Microsoft Excel
    Desirable (but not essential)
  • Previous experience in information management / document control
  • Previous experience on a major project
  • Existing knowledge of a digital records system or document control system
  • Problem solving and logicbased troubleshooting skills
  • Demonstrated ability to work successfully with a diverse group of customers LTQR's (lift time quality records)
  • Asite Software would be desirable


Carbon60, Lorien & SRG - The Impellam Group STEM Portfolio are acting as an Employment Business in relation to this vacancy.

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