Administrator - Reading, United Kingdom - Carbon60 Global

Carbon60 Global

Verified Company

Reading, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Carbon 60 are looking to recruit an administrator for its leading utilities company based in Reading

This is a temporary position for 6 months with the possibility of a permanent role

Role Summary
We are looking for a bright and enthusiastic individual to join our team as an Administrator.

Located at our offices in Reading, you will be helping to ensure the efficient running of all administrative functions covering construction projects in the Thames Valley and the Southwest, as you offer daily support to the Infrastructure Team.

This is an exciting opportunity to work for a forward thinking company who believe the strengths, skills and personalities of their employees are the key to the company's continued growth and success.

Occasional fully funded business travel may be required in accordance with the needs of the business with adequate notice being provided.

What you will be doing

Undertaking administrative tasks as required by the Framework Leadership Team.
Supporting the Office Manager with any additional administrative tasks for example distributing our weekly H&S newsletter & uploading documents to Asite (our document control system
Training will be provided).
Compiling and submitting H&S data to the company.
Preparing meeting agendas, presentations and minute taking.
Providing remote support to Project Teams as required including, but not limited to capturing safety observations, assisting with new site set ups, producing progress reports, generating project team organograms, issuing notice board updates, etc.
Electronic and paper document management including scanning, photocopying, filing, distribution of documents, etc.
Maintaining staff records for holidays, training courses and time & attendance.
Assisting with the organisation of meetings/functions/events including issuing invitations, room/venue bookings, catering, etc.
Scheduling staff onto required internal & external training courses.
Assisting with the onboarding process for all new starters and subcontractors.
Coordinating with the IT Department to make sure hardware equipment is procured particularly for new starters.
Booking of trains & hotel accommodation for staff.
Reception duties including booking in and greeting visitors, taking calls, meeting room diary management, etc.

What we will need from you

Motivated, enthusiastic, friendly and professional individual
Strong administration and organisation skills effectively able to manage and prioritise a range of tasks.
Ability to work well under pressure
High attention to detail
Strong communication skills with the ability to interact with a range of people at all levels
Ability to work efficiently as part of a team.
Possess a positive 'can do' attitude with a willingness to learn and succeed
Understands the need to provide customer service excellence
Confident with process driven office environments
Previous experience in the construction industry would be advantageous
PC literate in Word, Excel and Outlook