Ultrasound Administrator - Plymouth, United Kingdom - University Hospitals Plymouth NHS Trust
Description
The Ultrasound Administrator (band 3) is a vital role within the Ultrasound Department.
If you are interested to visit the Ultrasound Department, please contact Jo Dunn, Ultrasound Rota Coordinator, on extension to make arrangements.
Preference will be given to internal Trust staff, as well as 'Priority' and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.
- Provide and deliver a high standard of administrative and clerical support to the Ultrasound Team using a varied range of work procedures.
- Coordinate through put and flow for the Inpatient scanners
- Communicate with Consultant Radiologists, Radiology registrars, Sonographers, US Rota Coordinator, Nurses, ICAs, HCAs, porters and other staff groups
- Work on their own initiative and seek guidance where they feel this is appropriate from other team members.
- Field calls from service users
- Liaise with Duty Floor Radiologist (DFR) and Duty Floor Sonographer (DFS) around queries
- Prioritise patients based upon length of wait and clinical urgency
- Respond to requests from Service Line Management and Site Team to facilitate discharge or diagnostic dependent scans
To act as first point of contact in US department and receive, coordinate and communicate information for users within the US Department and Derriford Hospital.
To keep track of stock levels and order items either via Materials Management or the Eproc system. Crosscheck when items are received and store appropriately.
To cross cover the Ultrasound Rota Coordinator in times of absence and update any changes to the rotas/healthroster and link in with the Superintendent Sonographer.
To provide cross cover for the existing IP US Coordinator during times of absence, this will include alternate weekend working and bank holiday cover.
To provide administrative support to the sonographers' secondary duties and update shared spreadsheets accordingly, ie ultrasound equipment, non-medical equipment etc.
To cross check the ultrasound rotas with healthroster to ensure accuracy.
To minute the monthly sonographer staff meeting minutes, as well as ad-hoc meetings that take place.
To monitor and administer any Datix received.
To monitor the protocols and procedure documents for ultrasound, both paper copies in the rooms and electronic versions on Q-pulse and keep them updated.
To work effectively with US Team including US Operators, including Consultant Radiologists, Radiology Registrars and Sonographers, US bookings teams, and US Rota Coordinator.
To work effectively with other staff groups such as porters, ICAs, HCAs, Nurses and Imaging Management Team in order to meet service needs.
To establish good communication links with staff across Imaging and in Derriford Hospital.
To be able to identify risks, raise concerns and report incidents according to Trust policy in an appropriate manner to the US and Imaging Management Team where appropriate.
To ensure the most effective use is made of US resources and inpatient capacity is optimised.
To have an understanding of US operator skills matrix in order to organise appropriate type of examination or procedure for the operator.
To be familiar with patient preparation for US examinations and procedures.
To be able to liaise with Nurses effectively in order to optimise any inpatient capacity for US interventions.
To monitor closely inpatient flow and utilisation of US capacity throughout the day and highlight to US Team and Imaging Management team any delays.
To have regular contact with ICAs/HCAs working in US and be able to coordinate this staff group for portering where appropriate.
To be able to use multiple computer programmes such as CRIS, Healthroster, Q-Pulse, SALUS, Synbiotix and other platforms as appropriate.
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