Office Admininistrator - Glasgow, United Kingdom - YourConstruction Recruitment
Description
Yourconstruction are delighted to be recruiting for a strong Administrator/ Quality Administrator to join a Construction business.
Permanent - Full Time (37.5 hours per week) 1 hours lunch
£23,000 - £26,000 dependent on experience
The Company:
Established in Scotland my client are a Powder Coating Division are a supplier of powder coating materials.
Job Purpose:
The Administration / Quality Assistant will be responsible for setting up accounts for new customers and raising invoices using accounts software.
Key Responsibilities:
- Ensuring that all outstanding accounts are identified, communicated and prioritised in accordance with internal procedures and credit safe
- Resolving invoice queries for customers by liaising with internal customers
- Processing client Debit notes and placing accounts on hold if required
- Process sales orders using the accounts software and printing delivery notes
- Ensure goods received match invoices and process on to the account's software
- Allocate credit notes, obtain approval from Financial Director and process on the account's software
- Check delivery notes and obtain proof of delivery from suppliers regarding materials
- Ensure nominal codes are accurate
- Produce and distribute invoices
- Identification and management of potentially highrisk customers
- Using accounts software to reconcile accounts and produce regular aged debt reports for review
- Promote and maintain relationships internally and externally to deliver excellent customer service
- Complete all daily lab testing and quality checks
- Any other reasonable requests from management
- Please note that this will change as the role and function to the business develops
Person Specification - Essential:
- Proven and substantial experience of Sage or similar finance package
- Confident with IT, particularly Microsoft Office Excel
- Ability to coordinate multiple tasks simultaneously and work independantly
- Understanding of and commitment to provide a highest standard of customer service
- High quality verbal and written communication skills
- The ability to provide a high level of attention to detail and accuracy
- A positive team player, with demonstrable ability to work collaboratively with colleagues
Desirable:
- Experience in a sales/construction environment
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