Personal Assistant - London, United Kingdom - Lorien

Lorien

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Personal Assistant - Contract

We are urgently seeking a Personal Assistant with a Legal background for our client who are a leading international events, intelligence and scholarly research group.

Length: 3months

Location:
Remote/Westminster

IR35 Status:
Inside

Responsibilities:

Providing administrative support as required to the Group Legal and HR Legal teams;
Diary management for GCs' and team members as required;
Coordinating updates to both the Commercial and HR (Employment) litigation trackers and supporting biannual reviews with external auditors
Processing card and cash expenses for team members;
Managing invoice processing;
Managing project billing trackers and highlighting overspend/potential issues and assisting GCs with budget forecasting;
Organising internal and external meetings, often across different time zones as well as organising meeting rooms, arranging meeting equipment and refreshments/catering. Proficiency using Teams, Zoom and room booking systems would be advantageous;
Supporting document production; drafting, formatting, editing, proofreading, printing, collating, scanning, and preparing presentations/documents proficient word and PowerPoint skills are an advantage;
Preparing documents for execution; coordinating signatures, arranging certification/notarisation of documents as required and handling delivery of the final documents;
Supporting team, as needed, with on

- and off-boarding process for team joiners and leavers

Liaise with IT team on behalf of team members, ensuring any IT issues are resolved quickly and efficiently;
Organise team socials and team events marking colleague/team milestones e.g. birthdays, weddings etc;
Provide cover and support to PAs/EAs within the business as required;
General administration duties typical of a legal environment role.