Executive & Team Assistant - London, United Kingdom - Lockton, Inc.

Lockton, Inc.
Lockton, Inc.
Verified Company
London, United Kingdom

2 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

General information:


Reference :002132


Vacancy location:


Location:

United Kingdom, London, London


Work Place:

Hybrid


Vacancy details:


Job Profile:

Lockton - Experienced Professional


Title:

Executive & Team Assistant


Description:

The role is split into two parts.

Primarily supporting the Global Chief People Officer as his executive assistant and where practical / feasible, supporting senior members of the International HR function as a team assistant.


Primary areas of responsibility will include:

  • Providing extensive travel/logistics planning/management (including meetings, seminars, conferences, complex itineraries across multiple time zones etc.), in accordance with Lockton's Travel & Entertainment Policy.
  • Provide support of the International HR management team as required setting up Snr meetings and Travel support.
  • Any other ad hoc duties to provide administrative support including ad hoc project administration.
  • Managing all aspects of expense management, returns and reporting (in accordance with Lockton Gift & Entertainment and Travel & Expenses Policies). SAP Concur knowledge advantageous, but not essential.
  • Minute regular meetings, ensuring key messages are recorded accurately.
  • Create/edit/merge presentations for key meetings (mostly PowerPoint) using Lockton templates.
  • Proofread/markup/edit documentation where necessary. Help to "fix" issues with documents.
  • Ensure managers are prepared for meetings and have appropriate prep time and premeetings scheduled where needed.

Your wider remit may also include:

  • Holiday/sickness cover for the wider admin team.
  • Managing new joiner setup and induction in conjunction with HR, IT and Training teams.
  • Assisting managers with maintenance of absence input and absence reporting via Lockton HR Web Portal (as appropriate).
  • Maintaining electronic filing, making full use of core systems where applicable.
  • MUST be professional/trustworthy and understand the importance of discretion and confidentiality.
  • Intermediate/Advanced MS Office skills/IT literacy especially Outlook (experience of arranging meetings across multiple timezones a bonus) and PowerPoint.
  • Excellent organisation/prioritisation skills; ability to plan and work efficiently and in accordance with changing business needs.
  • Ability to manage own time, prioritise tasks and ensure that deadlines are met without compromising quality.
  • Professional manner, able to deal well with pressure and use own initiative to get things done, without compromising accuracy.
  • Selfmotivation to achieve desired results regarding team(s), division, company, and annual personal objectives.
  • Ability to communicate effectively and professionally both verbally and in writing with clients, insurers, and other associates.
  • Reliable team player willing to help and with good attention to detail.
  • Travel coordination experience (SAP Concur a bonus, but not essential).
  • General administration proficiency, (agendas, meetings, minutes, actions).
  • Understand the importance of good relationship building (internally/externally).
  • Flexible in role and very keen to learn new topics and take on responsibility/assist operationally as required.

Custom section 3:


Scheduled:

Full Time Permanent
More jobs from Lockton, Inc.
See all jobs of Lockton, Inc.