Document Controller - London, United Kingdom - Integral UK

Integral UK

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

The Role

We are recruiting for a Document Controller to join our UK Projects Division in the South, the first project will be a major refurbishment project close to London Bridge.

You will be responsible for setting up and managing the project document control systems and train / support project users.

Key Responsibilities
Manage the Viewpoint for Projects (VFP) system as the Common Data Environment (CDE) for the lifecycle of the project. Where applicable, establish the project on VFP in line with JLL templates and protocols.

Manage and host VFP training sessions for new users within the project team, either with groups or on an individual basis.

Act as main point of contact for support and coaching of project users of VFP, including third parties such as client teams, designers, subcontractors, suppliers, verifiers and regulators.

Management of project file naming protocols with project team, in line with JLL and curating of all incoming and outgoing project documentation to the CDE including receipt, classification, verification, registry, distribution and retrieval.

Configuration and preparation of status reports on workflows, sample submissions, TQs, RFIs and other reportable data

Preparation and configuration of distribution matrices in compliance with project requirements.

Establishment and maintenance of central site files, controlled and uncontrolled drawings and registers.

Collation of Operation and Maintenance, Health and Safety, Quality, Environmental, BCAR files

Attend meetings to allow engagement of team and stakeholders.

Continuously identify and communicate opportunities for enhancement and reduction of waste and risks to Project Manager.

Ad-hoc administrative support to the site team.

Cover of administrative duties for holiday / sickness cover, if applicable.

Experience & Skills
Experience of working on projects with large volumes of data and information from various sources

Advanced experience of a common data environment (CDE/electronic document management system (EDMS). VFP preferred.

Ability to effectively communicate with, and educate all stakeholders in the CDE; ensuring the protocols are strictly adhered to.

Experience of dealing with multidisciplinary design teams and client teams

Experience of dealing with the sub-contractors and the wider supply chain

Ability and willingness to train others.

Comprehension of naming conventions to PAS1192 Standard for BIM

Well organised and self-motivated.

Diligent and an analytical thinker.

Excellent document preparation and formatting skills

Ability to prioritise work, multitask and troubleshoot

Good time management skills.

Interest in project delivery processes, project administration and the wider industry.