Business Support Officer - London, United Kingdom - UK Health Security Agency

UK Health Security Agency

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Details:

Reference number:

Salary:

- £27,690 - £32,203
Job grade:

Executive Officer
Contract type:
Fixed Term
Length of employment:

- until 31st March 2024
Type of role:

Administration / Corporate Support
Working pattern:
Flexible working, Fulltime, Homeworking, Job share, Parttime
Number of jobs available:
1Contents

Location

About the job

Benefits:

Things you need to know

Location

LondonAbout the job

Job summary:

We are seeking to recruit an enthusiastic and skilled Business Support Officer to work within UKHSA on a fixed term basis.

The role will have a focus on delivering day to day business support functions for the Blood Safety, Hepatitis, Sexually Transmitted Infections and HIV Services Business Operations Team.

You will be a highly motivated person with a professional and welcoming manner, who can build relationships quickly and effectively with both staff and external colleagues.

You must be highly organised and computer literate with an excellent understanding of Microsoft Office, in particular for Word, Excel and Outlook to an Intermediate Level.

The post holder will be expected to work as part of a multi-disciplinary team providing a wide range of specific operational support duties.

Job description:

Provide comprehensive administrative support to teams across the Division
Lead and act as a central coordinating point of contact for a range of business administration activities. This will include delegated lead responsibility for certain corporate function processes. For example, compiling and updating health and safety risk assessments or reporting of sickness absence and preparing and submitting returns on behalf of the team as required.
Responsible for the organisation of meetings and events and production of reports, papers, minutes and updating action logs as required. This will include providing secretariat support to teams and other internal meetings and networks as required.
Support the development of systems and procedures where necessary to ensure efficiency, quality and cost effectiveness across the business support and administration function.

Person specification:

A - Application

I - Interview

C - Proof of qualification / membership of professional body

T - Test

Description
Essential

Desirable

Assessment

Qualifications
Degree in business administration or related field or equivalent level of qualification and/or equivalent experience

A/C

Kno
wledge and experience**Significant administrative/ secretarial experience including developing, implementing and maintaining office systems and handling sensitive information

A

Experience of organising meetings and producing supporting paperwork, including agendas and taking minutes/action notes

A

Experienced at working under pressure handling multiple tasks and prioritising own workload

I

Experience working in a public-sector organisation

A

You work well as part of a team and strive to ensure the team pulls together and is effective.

I

You are inquisitive, you seek out new information and look for new ways to develop yourself.

I

Skills / capabilities/ behaviours
Ability to use finance systems and support financial analysis for reports

T

Follow relevant policies, procedures and legislation to complete your work.

A

Ability to work without supervision working to tight and often changing timescales

I

IT skills and advanced Microsoft Office experience, including Word, Outlook, Excel, PowerPoint

I

Communicate clearly and concisely both orally and in writing. Take time to consider the best communication channel to use for the audience, including making the best of digital resources and considering value for money

I

Understand that bullying, harassment and discrimination are unacceptable.

I

Line management skills

I

Ability to use digital tools e.g., JIRA

A

Equality and diversity
An understanding of and commitment to equality of opportunity and good working relationships.

I

Benefits:

Learning and development tailored to your role
An environment with flexible working options
A culture encouraging inclusion and diversity
A Civil Service pension with an average employer contribution of 27%

Things you need to know

Selection process details:

Security Clearance Level Requirement:

People working with government assets must complete Basic Personnel Security Standard checks.

STAGE - APPLICATION & SIFT:

You will be required to submit a personal statement of suitability (Max 750 Words) based on the essential criteria advertised.

Please be aware the box provided for this statement may allow more than the word limit requested so please do check your word count.

If you are successful at this stage, you will progress to interview.

STAGE - INTERVIEW:
To find out more about how we champion diversity and inclusion in the workplace, visit
:UKHSA website
Roles Su