Business Support Officer - London, United Kingdom - Mature Accountants ltd

Mature Accountants ltd
Mature Accountants ltd
Verified Company
London, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description
A management trust is looking for a full time Business Support Officer to join their team.

The Trust was set up fifty years ago to maintain and preserve the character and amenities of a London Suburb.

This role reports to the chief executive and liaiseswith the external accountants who provide all the day to day bookkeeping for the trust.


  • Assignment Details_

Financial support

  • Act as first pointofcontact for the external accountants for incoming and outgoing information, and liaise with other staff as required
  • Supply accountants with details of all payments made directly by the Trust and copies of invoices relating to Direct Debits;
  • Check bank statements 2x weekly. Code transactions where not already identified,forward to accountants and file.
  • Maintain the data for ground rent, estate and management charges and pass to accountants for uploading onto Sage;
  • Process, acknowledge and payin incoming cheques and cash
  • Coordinate the assembly and sending out of financial statements, demands and reminders, including ondemand statements in response to residents' enquiries.
  • Work with the Credit Controller to follow up and resolve payment arrears

Legal and governance support

  • Prepare paperwork, set up and take Minutes for Trust Council, Finance, Grants Committee and Annual General Meetings
  • As Membership Secretary, maintain the Membership database
  • Maintain property transfer and deeds of variation records on relevant databases
  • Research and respond to conveyancing enquiries.

Other business support

  • With colleagues, respond to initial enquiries by phone or personal callers
  • With colleagues, assist in the daytoday running of the Trust office

Skills Required:


  • Working in a business support role with a financial focus
  • Using Sage 200 for financial recording and reporting
  • Works cooperatively as part of a small team
  • Organises and manages own workload proactively
  • Logical and methodical thinker
  • Calm and courteous approach to external enquiries
  • Good written and spoken English
  • Good IT literacy, including Microsoft Office programmes and Sage 200

Qualifications:


Essential:
Educated to A-level or equivalent standard.

Desirable:
book-keeping or basic accountancy qualification
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