HR & Operations Administrator - London, United Kingdom - PEI Group

PEI Group
PEI Group
Verified Company
London, United Kingdom

2 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

About The Role:


You will be proactive and highly organised to coordinate with the HR team and the wider business to ensure employees are engaged, happy and progressing at PEI.

Your main responsibilities will include (but not limited to):


HR Responsibilities:


  • Ensure administration associated with the lifecycle of an employee is communicated in a timely manner including organising contracts of employment, reference requests, resignations, contractual changes, salary, and promotion letters.
  • Creation and maintenance of letter and PowerPoint templates for the HR team.
  • Conducting wellbeing checkins with new employees at the 6week mark and sharing feedback with managers where necessary.
  • Management and maintenance of the Buddy scheme for new starters, including regular checkins and surveys.
  • Running new starter inductions and working with line managers to ensure new employees have a smooth first day.
  • Maintain staff records on our HR System (Hibob) ensuring it is up to date with employee changes.
  • Management of probationary periods and processes.
  • Support in ad hoc HR projects, including research and vendor evaluations.
  • Work closely with HR team members in our Hong Kong and New York offices to ensure employees have a consistent experience working at PEI wherever they may live.
  • Proactive engagement with the companywide initiatives around equality, diversity, and inclusion through initiative and events.
  • Supporting with ad hoc HR queries
  • Note taking at HR meetings such as disciplinary and grievance meetings.
  • Produce and analyse data to make recommendations for business and team improvement.

Office Operations Responsibilities:


  • Assist the Office Manager with office social events, company parties and townhalls.
  • Assist with incoming and outgoing post and IT equipment, working with thirdparty courier services.
  • Managing inventory of office supplies, including stationery and multimedia equipment to ensure smooth office operations.
  • Prepare new starter packs ready for first days.
  • Work with the Office Manager to collect information around office attendance, hybrid working schedules and space utilisation activities.

About You:


_ We are looking for someone who is;_

  • A collaborative team player.
  • Highly organised.
  • Ability to prioritise tasks and work under pressure.
  • Ability to operate with discretion.
  • People focused, providing an excellent service to our internal and future employees

_Qualification & Experience_

  • A minimum of 1 years' experience working in an HR or administrative role.
  • Educated to A Level or equivalent.
  • HR education would be advantageous but not essential e.g. HR Degree or CIPD qualification or working towards
  • Familiar working with databases and HR systems
  • Excellent computer skills, especially with Microsoft office
  • Excel, Word, Powerpoint
  • Experience running and presenting employee inductions (or equivalent)

_Personal Attributes_

  • Excellent organisational skills.
  • Excellent communication skills, both written and verbal.
  • Able to easily build and maintain relationships with a multitude of stakeholders.
  • Fast and innovative learner.
  • Personable and proactive.

PEIHP

About Us:


Who we are:

PEI Group is a subscriber-focused business intelligence company.

With our multi-talented global team of over 300 people, spread across EMEA, USA & Asia, our purpose is to inform and connect investment professionals across global, specialised markets.

We identify specific high growth, high value investment sectors and themes where deep insight, strong market relationships and active capital flows are critical for success.


What we do:

PEI Group provides industry-leading journalism, data, and market insight to subscribing clients via a wide portfolio of specialist brands supported by our robust and scalable digital publishing, analytics, and database platform.

We also track the firms and individuals who shape markets and bring client-communities together to enable knowledge sharing, profile building and relationship development through professional networks and events.

Wherever our markets are active - in New York, Los Angeles, Tokyo, Sydney, Hong Kong, London and elsewhere - PEI is hard at work examining crucial market forces and shifting investment themes, identifying active investors and their capital allocations, and scanning ahead for regulatory changes, new compliance requirements and other risk factors.

**_PEI Group supports flexible working arrangements, and we welcome career returners._
More jobs from PEI Group
See all jobs of PEI Group