Administrative Officer - London, United Kingdom - UK Health Security Agency

UK Health Security Agency

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Details:

Reference number:

Salary:

- £26,392 - £26,994
Job grade:

Administrative Officer
Contract type:
Fixed term
Length of employment:
Fixed term contract until 30th September 2024
Type of role:
Administration / Corporate Support
Working pattern:
Flexible working, Fulltime, Job share, Parttime
Number of jobs available:
1Contents

Location

About the job

Benefits:

Things you need to know

Location

This role is based at either; UKHSA Canary Wharf office, 10 South Colonnade, Canary Wharf, London, E14 4PU or UKHSA Colindale office, 61 Colindale Avenue, London, NW9 5EQAbout the job

Job summary:

At the United Kingdom Health Security Agency (UKHSA) our mission is to provide health security for the nation by protecting from infectious disease and external hazards.

We are a trusted source of advice to government and to the public, focusing on reducing inequalities in the way different communities experience and are impacted by infectious disease, environmental hazards, and other threats to health.

Our mission is challenging, innovative and in the spotlight.

We will work to ensure our people have the diverse skills, experiences and backgrounds we need to thrive, that our employees are representative of the communities we serve and feel valued and enabled to play their part in delivering our work.

Creating our working culture is an ongoing process which we are developing by listening and learning together, hearing and acting upon diverse voices and opinions to develop a common sense of identity and effective ways of working.

The job purpose is to work collaboratively with scientists and information officers managing several surveillance programmes to provide an accurate and effective administrative support service.

The post holder will work with mínimal supervision and be expected to work flexibly as part of a multi-disciplinary team providing a wide range of specific administrative duties.

The post holder may work with colleagues who are based across the country at different sites and/or who work remotely.

Location
This role is based at either; UKHSA Canary Wharf office, 10 South Colonnade, Canary Wharf, London, E14 4PU or UKHSA Colindale office, 61 Colindale Avenue, London, NW9 5EQ

The UK Health Security Agency (UKHSA) operates a hybrid working model where business needs allow. This provides us with greater flexibility about how and where we work, to get the best from our workforce.

As a hybrid worker, you will be expected to spend a minimum of 60% of your contractual working hours (approximately 3 days a week pro rata, (averaged over a month).

Specialist or regional roles will be based at the appropriate UKHSA site.

For certain roles, some additional flexibility may be possible, which will be agreed upon with the hiring manager based on individual requirements and business needs.

*Please be aware that this role can only be worked from within the UK and not overseas. Relocation expenses are not available.

Working Pattern - Full Time, Part Time, Job Share, Flexible Working.

Job description:

Responsibilities section:

As an
Administrative Officer your main responsibilities will include:

Administrative Support

Provide comprehensive administrative support to teams across the Directorate, including diary management of one or more senior staff, if required.
To be responsible for dealing with telephone enquiries and other communications that may require a high degree of tact, diplomacy, and confidentiality.
Action routine correspondence, prepare acknowledgements and response letters as requested.
Assist with the dissemination and/or collation of information/returns for business operations in a timely manner.
Improve the quality of services and contribute to the improvement of the administration service.
To be responsible for organising and controlling own workload ensuring deadlines are observed and duties performed efficiently.
Provide cover as directed by line manager for other members of the team in their absence and assist with their workloads as necessary.

Meetings and Events

Arrange, attend, and provide secretariat support to teams and other internal and external meetings and/or networks as required. This will include booking venues; organising hospitality; preparing and producing paperwork, i.e., agendas, action logs, collating and distributing all necessary information and documentation electronically and taking minutes or action notes as required. Ensuring all minutes or action notes are issued in a timely manner and agreed actions are appropriately recorded.

Information Governance and Information Management

Operate and update a range of databases and computerised case management / surveillance systems. Input data and information accurately and completely, using the correct formats consistently with legislation, policies, and procedures.
Adhere to clinical governance and secur