HR Coordinator - London, United Kingdom - BE Offices

BE Offices

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

BE Offices

Job Specification
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Job Title:_ HR Coordinator

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Responsible to:_HR Director

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Location:_Head Office, Central London

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Salary:_ Competitive, To be discussed

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Version:_2023

BE Offices is an awardwinning provider of flexible workspace in London and throughout the UK. Our office_

- solutions operate under multiple brands but share the same ethos of offering a quality, cost effective working_
- environment for businesses of all sizes. We are one of the oldest in our sector, established in 1994 and have_
- pioneered the advance in service levels to our clients both in technological development and first-class_
- personal service. Our long list of awards are testament to our continual drive to support and develop our_
- teams and provide the best service in our industry._

Our vision 'Together, we are building the business lifestyle that everyone wants'_

You'll be responsible for the day-to-day administrative related duties, and supporting the HR team to provide professional and efficient HR services for staff at BE Offices and our associated companies.

Professionalism is of the utmost importance but that doesn't mean you won't enjoy your day, far from it. We strive and succeed to be the best in our industry, and have recently been accredited for Investors in People Gold and voted as the Best
Places To Work In Property.

You'll be based in our Central London office in a small but busy team, reporting to the HR Manager. We pay very competitively and you'll get a host of extras that you wouldn't expect as we've mentioned below.

If you can juggle tasks with a smile on your face and deliver great customer service then this role is for you.

We have training available every year to help you grow in your role in order for you to progress further when opportunities become available.

Key Responsibilities and Accountabilities:

Assist the HR Department in dealing with the daytoday HR administration
Responsible for providing support in the daytoday HR function, responding to any difficulties encountered and liaising with Senior Directors when necessary
Preparation of the monthly payroll spreadsheet and adhoc HR projects.
Providing accurate and appropriate advice on a full range of BE HR policies and procedures to all staff e.g.

Disciplinary/grievance issues, sickness absence, parental rights and ensuring that staff are managed consistently and fairly across the business

Lead or support disciplinary, grievance and appeal hearings. Ensuring compliance, best practice and company procedures are upheld
Analyse employee statistics such as absence and staff turnover and collate wider HR statistics as and when required
Liaising with legal bodies on any ER issues
Support with training and development requirements
Assist the department with recruitment by creating job specifications, advertising the vacancy on our desired Recruitment platforms and conducting interviews
Conduct exit interviews and identify trends and recommendations
Support with reward and recognition activities and benefits administration
Assist where required with new starter inductions
Assist the HR Administrator with maintaining both hard and digital copies of employee's records.
Audit all employee files on a regular basis according to schedule set and ensure all employees have all the statutory paperwork and information is in the correct place and up to date
Support fully with employee relations processes and conduct meetings including investigations, capability and disciplinary meetings and support line managers to resolve them successfully
Responsibility for timely and accurate execution of staff movement processes including starters, leavers and secondments/transfers
General ad hoc duties including the processing of employee forms on the internal employee intranet 'The

Lounge' and assisting with special projects such as the 'Best Companies' Competition

Ensure intranet pages are updated regularly, creating new pages as necessary and updating existing pages
Support HR Manager in preparation of key analytical reports for audiences such as board of directors.
Keep up to date with any employment legislation

Role Related Development:

Carry out internal quality audits as and when required of office procedures/systems
Support and assist in drafting job descriptions, interview questions and person specifications
Support with the Implementation of recruitment and selection activities for all staff from placement of adverts objective selection processes through to preparation of employment offers and subsequent induction programme
The above accountabilities are not exhaustive of your duties and may change over time. As the Business expands,_

- gradual changes may occur and result in the substitution of one role for another. When substantial changes occur, the_
- post holder will be consulted and before the change is introduced a