Pa Administrative Coordinator, Biopharma Business - Luton, United Kingdom - AstraZeneca

AstraZeneca

Verified Company

Luton, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

PA/Administrative Coordinator, BioPharma Business Unit

Location:
Luton, UK

Competitive salary and benefits apply
At AstraZeneca, we're not afraid to do things differently. We're resetting expectations of what a bio-pharmaceutical company can be. This means we're opening up new ways to work, pioneering cutting edge methods and bringing unexpected teams together.

The global GMAP group are an experienced team of specialists with many different skills, aligned to a common objective -_ we shape the payer environment; create and deliver highly valued market access solutions to unlock the potential of our life changing medicines for patients.

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Essential is a friendly, flexible and approachable manner, as the role will act as team hub in the office.

The role will work alongside a team of Admins within GMAP, Global Market Access and Pricing and the broader Biopharmaceuticals Business Unit, so there is in place a great support network for the role.

AstraZeneca has a strong focus on being a Great Place to Work, in line with this you will have opportunities to grow and develop in this role.

Main responsibilities:

Extensive diary management with ability to seamlessly prioritise; working with other stakeholders where necessary to resolve conflicts and scheduling across multiple time zones using company technology ie MS Teams and Zoom
Proactive planning of travel arrangements and processing expense claims in line with compliance policy limits, using Concur
Assist the team with set up of virtual, f2f and hybrid meetings and events, from implementation to support at the event (where necessary)
Work with the team to ensure their projects are correctly entered onto the system for contracting projects, ensuring statement of work and budgeting is in line with purchase order requirements. Work with the BBU Requisition Center and Finance Direct for any financial administration queries eg invoice and budgeting and being confident in the use of our p2p cloud system, Coupa
Effectively coordinate and collaborate with other assistants within AstraZeneca on crossfunctional and crossorganisational meetings / events / processes
Other general administrative tasks/projects as required

For GPI (Global Pricing Implementation Team) there are three specific area of support:

Onboarding of new staff and setting up all the necessary meetings, training, resources, access to information (although this is probably general)
Supporting pricing committees, that is booking the meetings, managing attendees, taking minutes and circulating minutes (this is a repeated senior level meeting)
Price certificates: work collaborate with her/his oncology counterpart PA (they should back each other up during vacations for example) manage, organize, validate price certificates and ensure they are completed in a timely manner

Essential skills/experience:

You should have demonstrated advanced proficiency across a broad range of administrative processes, procedures and project management experience.

Proven experience of providing full PA/administrative support to senior leaders
Ability to think beyond boundaries of own job, challenge status quo and seek opportunities for continuous improvement
Excellent team working, networking and influencing skills with ability to engage relevant AstraZeneca staff and leaders at all levels
Excellent organisational skills with an ability to prioritise workload, plan ahead and multitask
Good time management, proactivity, flexibility and attention to detail working to the highest standards of accuracy and presentation
Goals and solution oriented, demonstrating initiative and proactivity in the provision of support provided
Assertiveness and strong personal resilience
Confident and experienced user of Microsoft Office, online cloud storage ie SharePoint and Box, as well as MS Teams and Zoom for meetings
Numerate and accurate
High level of confidentiality and discretion
Strong written and verbal communication skills in English

Desired skills/experience:

Relevant professional administrative qualification
Knowledge of the Pharma industry
Previous experience working across a global team/organisation
Budget planning
Event planning
AstraZeneca is an equal opportunity employer. AstraZeneca will consider all qualified applicants for employment without discrimination on grounds of disability, gender or gender orientation, pregnancy or maternity leave status, race or national or ethnic origin, age, religion or belief, gender identity or reassignment, marital or civil partnership status, protected veteran status (if applicable) or any other characteristic protected by law_