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Fleet Administrator - Weston-super-Mare, United Kingdom - Resolve Recruitment Services

Resolve Recruitment Services

Verified Company

Weston-super-Mare, United Kingdom

1 month ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Fleet Administrator, Weston-Super-Mare
Resolve Recruitment Services are working with an established client that holds responsibility for front-line services of Waste and Recycling.

Due to growth, an exciting opening has arisen for a Fleet Administrator to join the company fleet team based in Weston-Super-Mare in order to contribute to the overall aims of the company through the efficient and compliant administration of company fleet including vehicles, plant, and equipment.

The role:

Maintain asset, service and repair records through the fleet management system ensuring the timely input and confirmation of job cards, service inspections, defects, and other compliance documentation.
Ensure accurate and uptodate documentation is filed in the vehicle maintenance record systems, both manually and electronically through the fleet management system.
Maintain accurate records of parts utilised/stocks, labour hours per job and other costrelated key performance indicators through the fleet management system or as otherwise instructed.
Liaise with the Finance Administration team over invoicing, billing and payroll matters relating to the Commercial Vehicle Maintenance team.
Order parts and materials for the Commercial Vehicle Maintenance team and maintain stock records to ensure highuse items are always available.
Maintain/Input into driver compliance systems to assist the Fleet Manager with reporting on adherence to legislation e.g., tacho, driver hours, WTD
Maintain/Input into vehicle compliance systems to assist the Fleet Manager with reporting on adherence to legislation e.g., overweight vehicles, tacho downloads
To act as the first point of contact for internal and external customers of the Commercial Vehicle Maintenance facility, both face to face and via the telephone, ensuring a resolution to queries and complaints in a timely and professional manner.
To administer the vehicle insurance claims process by uploading claim details and providing contact details and updates to claimants.
To assist the Fleet Manager in operating a hire desk function for replacement and additional vehicles for operational services.
Positively encourage a safe working culture and behaviours engaging colleagues in accordance with legislation and safe systems of work. Ensure that all incidents and near misses are reported immediately.
Ensure that all Company policies and procedures and legal obligations are understood and adhered to by all members of staff.
Develop and maintain excellent working relationships with internal/external customers.
Ensure appropriate records and systems are maintained for the effective and compliant operation of the Company. Follow procedures and best practice to ensure audit compliance and ISO accreditations are maintained.
To assist in the preparation of meetings, including taking and distributing minutes and notes. To run management reports from the fleet management and other systems to assist the Fleet Manager with performance monitoring.
Maintain excellent standards of organisation and housekeeping in the office including any storage areas.
Carry out any other such reasonable jobrelated tasks as the Company may require you to undertake from time to time.

The person:

Clerical experience 2+ years
Experience in Logistics / Fleet / Workshop administration using Fleet Management Software is highly desirable
Use of MS office software packages (excel and outlook)
Knowledge of bespoke databases and software systems
Commercial vehicle and operator licencing understanding is highly desirable
Educated to GCSE or equivalent in Maths and English
IOSH Working Safely qualification and/or NVQ Level 4 in administrative related discipline is highly desirable
Good organisational skills and ability to prioritise work
Good numeracy skills
Good verbal and written communication skills
IT literate including Microsoft Office suite and business systems
Demonstrate initiative and ability to work unsupervised
Flexible working approach
Drive and enthusiasm
Full UK driving license is strongly preferred

The package:

Competitive basic salary of up to £23,000 per annum dependant on experience
Contributory Pension Scheme
Free Life Insurance Policy
Discounted Gym Membership (including all classes and unlimited pool access)
Free onsite parking
Free Employee Assistance Programme
Continued Professional Development
The opportunity to join a growing company that can offer long term career progression

For more information on this exciting and rewarding Fleet Administrator career please
APPLY BELOW.

Key:
Fleet Administrator, Plant Administrator, Maintenance Administrator, Driver Compliance, Commercial Vehicle Maintenance, Weston-Super-Mare, BS24

IND1

Job Types:
Full-time, Permanent, Fixed term contract

Contract length: 3 months

Salary:
£21,000.00-£23,000.00 per year

Schedule: