Personal Assistant - Harrogate, United Kingdom - Saffery Champness

Saffery Champness

Verified Company

Harrogate, United Kingdom

4 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Our Harrogate office is seeking an experienced Personal Assistant to provide a professional, flexible and high standard of support to two very busy Partners and their teams across the office.

Working in a fast paced, sometimes demanding environment you must a self-starter, proactive and adaptable, confident in multi-tasking, able to prioritise your work and remain calm, confident and in control when under pressure.

The role:

Reporting to the Executive Assistant/Office Manager, responsibilities will include:

Diary management for Partners to include arranging meetings, booking external venues and internal meeting rooms
Minute taking (as required)
Preparing and submitting expense claims
Booking travel and accommodation
Email management
Participating in the Reception rota, assisting with meeting room servicing and filing incoming post
Liaising with clients and others in a professional and polite manner, following up on any agreed actions
Taking a proactive approach to building relationships with clients, colleagues and intermediaries

AML & Billing:

Assisting Partners and client teams with the new client set up and onboarding process
Dealing with antimoney laundering requirements in a proactive manner
Preparing and issuing Letters of Engagement
Providing support with the billing process, including running WIP reports, raising invoices and sending to clients

Documents/Correspondence:

Preparing and formatting documents including Letters of Engagement, reports, presentations and general correspondence
Collating and printing of agendas, presentations and meeting papers
Production of PowerPoint presentations
Carrying out PDF manipulation

Support of other functions/activities:

Proof reading of tenders and other documents
Events organisation such as arranging lunches and client events

Relationship building/internal networking:

Involvement in committees and steering groups relating to secretarial/administrative support and processes for the wider firm
Supporting other members of the Support Team in times of business need as well as supporting other fee earning teams across the office

The team:

This role will be part of the Business Support Team comprising the EA/OM, one other PA and a Business Support Assistant.

The office:

This role will be based in our Harrogate Office but will be relocating to new offices in Leeds City Centre in late summer 2024.

You:

We are looking for the following skills, knowledge and experience:

Excellent organisational skills with the ability to take responsibility for your own tasks and prioritise work in a calm and efficient manner
Welldeveloped time management skills with the ability to work to tight deadlines whilst maintaining a high standard of accuracy
Able to manage expectations and provide realistic timelines for delivery whilst ensuring that work is completed to a high standard and meets deadlines
Able to delegate or hand over work to ensure timely completion
Able to work proactively to find ways of making fee earner's lives easier
Welldeveloped communication skills and the ability to communicate in a confident and professional manner at all levels
Demonstrate proactivity and the ability to work with minimum supervision and to use initiative
Understand deadlines during busy periods and be able to work flexibly during these times
The ability to adapt to different working styles to support Partners and others
Maintain high levels of confidentiality and discretion at all times
Must be reliable with a strong work ethic and a 'cando' approach.
Acts as a positive role model at all times
High levels of IT literacy in Word, Outlook, Excel and PowerPoint
Taking responsibility for undertaking mandatory training to improve skills to meet the needs of the business
Fast and accurate keyboard skills with excellent attention to detail, use of language and grammar

Reward & Benefits:

A 35 hour working week with a hybrid working policy with the flexibility to work from home for up to three days per week (our core hours are 104)
Excellent benefits including; contributory pension scheme, 25 days annual leave, Life Assurance cover and great flexible benefits and family friendly policies,
Eligibility for the firm's Profit-Sharing Plan. Paid in December.
Eligibility for the discretionary bonus scheme.