Academy Secretary - London, United Kingdom - Charlton Athletic Football Club

Charlton Athletic Football Club

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

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Description

Position:
Academy Secretary

Location:
Training Ground, Sparrows Lane

Salary £28,000

Hours:
FTE Mon - Fri + Matchdays (when required)

Monday: 1pm - 9pm

Tuesday: 9.30am - 5.30pm

Wednesday: 9.30am - 5.30pm

Thursday: 1pm - 9pm

Friday: 9.30am - 5.30pm

About Us:

Charlton Athletic Football Club is an English professional association football club based in Charlton, south-east London.

The club was founded on June 9th, 1905 and has a very storied history from rising to the top-flight of English Football in the 1930s (First Division) and again in the 1980s, 1990s and 2000s, to winning the FA Cup in 1947 and to leaving their Valley home in the mid-1980s only to make an impassioned return in 1992.

Historically, the women's team played under Charlton Athletic from 2000 to 2007 but were released to become an independently run team in 2007 following the men's team's relegation from the Premier League.

The women's team were originally formed as a non-professional team in 1991 and were highly successful in the early 2000s winning The FA Cup, the League Cup, and the Charity Shield, as well as coming runners-up in the top division in multiple seasons.

In February 2021, the club acquired the Charlton Athletic Women's team, turning the team full-time professional, and integrating them to become one club again.

Currently, our men's first team competes in League One, the third tier of English football, and our women's team competes in the Women's Championship, the second highest division of women's football in England.

At Charlton, we are 'one club' and can be truly described as a 'family club'.

Role Description:

This position offers full administrative and management support to the Academy Management Team as well as receptionist responsibilities to the Academy building at our Sparrows Lane Training Ground.

The position requires an experienced Administrator who is a highly organised, efficient and professional individual with strong communication skills.

You will need to provide comprehensive administrative support to the Football Academy to ensure a professionally administrated and efficient function.

The post holder will work closely with the Academy Director and Academy Manager offering a full range of administrative support to help manage their work-load on a daily basis whilst providing general administrative support for the department.

Other main duties include managing and arranging logistics of the Academy Department whilst ensuring relevant regulations are adhered to at all times.

Tasks are varied and the post holder will need to develop an in-depth knowledge of the Academy, its operation and its staff.

Key Responsibilities:

To offer a comprehensive administrative service to the Academy Director and Academy Manager.

To act as a contact for the Academy with the Premier League, English Football League and The Football Association for all administrative matters, including the submission of required information.
To be familiar with and ensure compliance with, the Youth Development Rules and all relevant provisions, including any future amendments.
Assist with the administration process related to EPPP/PGAAC Audit by collating documents for the Academy Audit, liaising with all departments to gather appropriate data.
To obtain and verify all registration paperwork for U918, before their submission to the appropriate governing bodies or agencies under Academy Regulations; including registration and release documents, international clearance documents, Scholarship Agreements.
Obtain, verify and submit all paperwork for trialists from U
U2
Administer the retain and release process at the end of each season, sending a letter to every Academy player from U
U15 notifying them of the Academy's decision.
Organise all documents for the Scholar Induction Evening, ensuring that paperwork is correctly populated and sent to each relevant footballing body.
To maintain the registration database and Player files of all Academy players in accordance with governing body rules.
Liaison with Away Teams, Officials and Governing Body to carry out full fixture administration for Academy teams from U9-U2
Completion of all match returns for Academy sides to the appropriate governing body. This includes but is not limited to submission of PDL4/4a, PDL Form 5 and referee report on MOAS.
To arrange hotels and prematch meals for Academy teams as and when required.
To arrange transport in conjunction with Lead Phase Coaches for all Academy matches and Academy players in line with individual requirements; including coaches, trains and flights.
In conjunction with Academy Directorand Academy Manager, communicate the weekly Academy schedule (U921), to ensure that players, staff and all concerned are aware of schedule and any changes.
Liaise and organise matchday security for all Academy games taking place at the club's Training Ground.
Record and distribute ticke