Senior Personal Assistant - London, United Kingdom - Crown Prosecution Service

Crown Prosecution Service

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Details:

Reference number:

Salary:

- £26,900- £26,900 - £28,850(National) - £28,200 - £30,560+ £3,150 RRA (London)
Job grade:

Executive Officer
B1
Contract type:
Permanent
Business area:
CPS
HQ Digital Information Directorate (DID)
Type of role:
Administration / Corporate Support
Digital
Working pattern:
Flexible working, Fulltime, Parttime
Number of jobs available:
1Contents

Location

About the job

Benefits:

Things you need to know

Location

This post can be based in any National CPS location with regular travel to LondonAbout the job

Job summary:

The Business Management Team equip the Directorate with the knowledge, resources, tools and skills they need within their role to deliver key core business management functions.

We provide a central service and work collaboratively with all staff in all teams that make up the Digital and Information Directorate (DID).

We're responsible for:

Managing our recruitment processes and ensuring we have the right resources in the right place to achieve our business objectives
Ensuring we have good financial controls in place and are able to forecast expenditure to manage our business
Creating and implementing good people strategies that provide effective wellbeing, engagement, learning & development & talent management opportunities
Developing and implementing business planning processes
Coordinating all risk and assurance activity
Providing executive support to the Directorate's Senior Leadership Team through the management of work priorities and high quality communications
Managing all mandated departmental returns.

The Business Management Team will spend a fair proportion of their time analysing data, observing trends and developing relationships in order to forward plan the cycle of activities it undertakes throughout the business year that enable the Directorate to operate at its optimum level.

Through these evaluation processes, the Senior Leadership Team are able to make timely decisions on issues that are likely to have an impact on how we plan and co-ordinate our work.

While line managers are responsible for the day-to-day management of their staff, the Business Management Team will have oversight of how HR policies are understood and complied with, ensuring they are applied in a fair and consistent manner across all teams.

We consider ourselves to be a supportive, empathetic team on a mission to create the best working environment for everyone in our Directorate and not just our own team.

We know we can really add value by sharing best practice, providing accurate and key information, and consistently seeking out ways to do things better.

Job description:

To provide administrative support to the CDIO/Deputy Directors as allocated by the Private Secretary through the supply of relevant briefings and organisational backup to ensure that they are fully prepared to carry out their allocated duties.

To liaise with CPS officials and other government departments and agencies on a range of issues as required.

To provide advice to senior managers as to the protocols and approaches to be taken on various organisational and procedural issues.

To act as the main liaison point for the senior manager (and their team as the occasion demands) with other government departments, agencies, various external organisations and the public.

Person specification:

To monitor the DD's correspondence and hold responsibility for diary management, ensuring that appropriate and timely action is taken to resolve issues, respond to enquiries and requests, and in general maintain business continuity
To ensure that in the absence of the manager, all briefings, submissions and draft replies produced for or on their behalf meet an equally high standard, and are approved and submitted to the appropriate organisation/department in a timely manner
To ensure that the time the DD's has in the office is maximised, coordinated and managed effectively
To assess the incoming workload, commissioning briefings, drafts and submissions from other managers for the senior manager's consideration and ultimate approval
To organise meetings and conferences, research venues, organise and liaise as necessary with guest speakers and suppliers with a view to achieving value for money
To proactively provide secretariat support for management meetings with internal or external parties; request and devise agenda items (for manager's approval) through liaison with relevant parties and own knowledge of business priorities; prepare and distribute briefing papers/packs; take minutes at such meetings and produce a formal written record.
To ensure that the minutes are circulated, and that action points are followed up and completed in accordance with agreed set deadlines

Behaviours:

We'll assess you against these behaviours during the selection process: