HR Coordinator - Abingdon, United Kingdom - South Oxfordshire District Council

South Oxfordshire District Council
South Oxfordshire District Council
Verified Company
Abingdon, United Kingdom

1 month ago

Tom O´Connor

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Tom O´Connor

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Description
Job Advert


Salary and grade:
From £33,833 per year, Grade 5


Duration of role:
Fixed Term - 2 years


Hours per week:
Full time 37


Location:
Hybrid - Abbey House


Closing Date: 3 September 2023


We are looking for someone to join the HR team working across South Oxfordshire and the Vale of White Horse District Councils.


The focus of the role is to complete all HR administration processes and other processes carried out by the HR team, such as new starters, leavers, payroll, invoicing and freedom of information requests, along with producing accurate HR reports and letters to employees.

We require someone with an extremely strong customer focus mindset with an ability to be flexible working on a very broad range of tasks to broaden their skills and knowledge across all HR disciplines.

The post holder is often the first point of contact for the HR Advisory Team and HR Operational Team and will support both workstreams.


Summary of responsibilities:

- administer and input into the HR system, working to tight predetermined deadlines
- scrutinise, check and challenge payroll instruction prior to inputting HR information data for monthly payroll
- review all payroll output data to ensure accuracy and correct as necessary
- administer all third party payment arising from monthly payroll
- administer post job adverts internally and externally
- produce employee contracts and onboarding documentation
- administer the new starter process, including administering Disclosure and Barring Service (DBS) checks, checking and filing references
- assist with the responsibility and ownership of the development of new course materials using our in house Learning Management System
  • LEAH.
- maintain individual training records and record of training providers on the HR and learning management systems
- answer general queries from staff and managers and know when to refer questions to other members of the team

  • Manage the HR Team inbox, responding to queries and allocating queries to the team as necessary
- draft a variety of reports, letters and contracts as required
- update HR procedure documents, forms and letters, when necessary
- administer the job evaluation process and associated outputs

  • Update HR pages on the Intranet and council websites.
  • Administer all benefits scheme

Your essential skills, knowledge and experience

  • Experience of working within a payroll team, inputting system changes directly and reviewing output data
  • Experience of working on a learning management system
- excellent attention to detail and organisational skills
- excellent administrative skills to a high standard of quality, including data entry, letter writing, spreadsheets etc.
- intermediate MS office skills and ability to adapt to using different databases and systems
- experience of producing reports from various IT systems
- sound written and verbal communication skills


Your essential qualifications

  • Good standard GCSEs (grades A to C) or equivalent level of experience

Your style and behaviours
Your approach at work needs to mirror our vision and values which are detailed below.

In particular for this role, the following points are essential:

- strong customer service ethos and a desire to exceed customer expectations
- enthusiastic and self motivated
- positive 'can do' attitude and ability to use own initiative
- results driven and able to meet tight deadlines
- team focused
- able to work on an extremely broad range of tasks
- able to juggle priorities changing at short notice and frequent interruptions
- ability to work with sensitive data with a requirement for confidentiality


About us


Our vision and values are important to the councils and we expect you to support them and embed them in the way we work.


Our vision
We are seen as being customer-focussed, approachable and business-like. We are honest and open and are renowned for providing high quality cost effective services.


Our values

  • We act with integrity and show respect
  • We are all accountable
  • We are passionate about our business
  • We strive for simplicity
  • We love success

The benefits we offer

  • A basic 24 days annual leave per annum, rising to 29 days after five years. You also have all the bank holidays to look forward to and time off between Christmas and New Year.
  • Flexible working and annualised hours a flexible approach to work to work that our employees love
  • A careeraverage salary pension scheme which includes life insurance of three times your salary
  • The opportunity to purchase a bike through Cyclescheme (cheaper than directly through a store) so that you can cycle to work
  • Various schemes to keep you healthy (reduced gym membership, free swims, contributory medical schemes, wellbeing appointments, free eye tests for DSE users, after work sports clubs and more)
  • We give you two days per year to volunteer within the local community.
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