Brand, Clients - Bristol, United Kingdom - Reynolds Porter Chamberlain

Reynolds Porter Chamberlain

Verified Company

Bristol, United Kingdom

4 weeks ago

Posted by:

Tom O´Connor

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Description

Job Title

Brand, Clients & Markets Administrator
Position
Full Time
Role
Business Services
Location
Bristol
Practice Area/Department
Business Development

Description

The role
A full-time position as an integral part of RPC's Brand, Clients & Markets (BCM) team, this role will ensure the efficient running and improvement of day-to-day processes which drive activity to help deliver an efficient and responsive service to internal clients

Reports to:

TBC

The central Marketing Communications team is led by RPC's Head of Marketing Communications (Caroline Copland) and forms part of the BCM team (jointly led by Director of BCM, Ed FitzGerald and Director of Client Services, Sam Watson).

Internationally the team comprises c. 60 professionals.

Responsibilities are likely to include:

A typical, but non-exhaustive, list of responsibilities includes:

Scheduling regular and ad hoc meetings for BCM team members.
Coordinating the production, collation, and circulation of meeting materials (including agendas, reports, papers and presentations).
Attending meetings, as appropriate, taking notes, and following up with action items.
Working with our outsourced travel agency to secure prompt and costeffective travel arrangements for BCM team members.
Keeping BCM pages on intranet up to date
Support on the administration of specific business development projects and campaigns.
Occasional administrative support on large client pitches (e.g. collating and formatting lawyer bios etc), and major events
Support on collection of data for purposes of reporting internally.
Invoice processing process
Central credit card management
Client meeting preparation
Internal newjoiner photo process
Promotional goods process researching branded goods and ordering items as required managing relationship with supplier, stock and keeping up to date records

Position requirements

Supremely organised
Excellent time and project management skills
Excellent recordkeeping and documentation skills
Efficient and reliable
Confident communicator with stakeholders at all levels of seniority
Proven ability to meet competing demands and deadlines
Familiarity with MS Office suite, particularly Outlook and Excel
Energetic and enthusiastic to learn
Proactive selfstarter
Good at team working
Ability not to take life too seriously

Working pattern:

Monday
Friday, with flexibility to start early or finish late as required.
While this is a Bristol based or remote working position there may be the rare occasion when it is required to come into the London office for teambuilding activity. In this situation you would be reimbursed for travel expenses