Ihub Administrator - Shrivenham, United Kingdom - Ministry of Defence

Ministry of Defence

Verified Company

Shrivenham, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

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Description

Details:

Reference number:

Salary:

- £22,758
Job grade:

Administrative Officer
Contract type:
Permanent
Business area:
MOD
Strategic Command
Development, Concepts and Doctrine Centre
Type of role:
Knowledge and Information Management
Working pattern:
Flexible working
Number of jobs available:
1Contents

Location

About the job

Benefits:

Things you need to know

Location

ShrivenhamAbout the job

Job summary:

As the iHub Administrator (and DCDC's Information Support Administrator) you are to provide that essential administration support to DCDC's effective information management.

You support the iHub manager in executing all DCDC's information management responsibilities.

This position is advertised at 37 hours per week.

Job description:

As a civil servant working alongside British and International staff you will be part of a forward looking organisation with inclusive workplace policies excellent career prospects and a job that makes a difference.

You will be part of a small team essential to the operation of DCDC.

Person specification:

Managing the MODNet Sharepoint Online (SPOL) and HPRM systems;
Assisting the iHub Manager in drafting, and subsequently, executing DCDC's Information Management Plan;
Initiating audits of Team Sites to check for duplications and redundant files or documents that need placing into records;
Assist DCDC staff with periodic and immediate requirements to resolve issues and keep working when their MODNET/Academy Net accounts are not responding or otherwise fail

- assist all DCDC staff with the creation of Team Sites, Activity Workspaces and Document Libraries

Advising all DCDC staff to manage their data in the most effective manner for best use
Educate all DCDC staff on IM policy and protocols and how to effectively use SPOL and Meridio

- carrying out appropriate Expert User (MODNET) Authorised Demander (AD) and Local Security Officer (LSO) duties (ModNet S)

Assist SO2 Coord as required for the implementation of the Business Continuity Plan
Assist iHub Mgr with conducting monthly audits of all staff UAD's, laptops and smart phones for capacity issues
Carrying out all activities involved in managing user accounts through life
Disseminating information to the appropriate audience as directed by information management team members
Managing key information exploitation tools such as social media (if implemented);
Assisting the iHub manager in ensuring DCDC has the appropriate information assurance to be compliant with the law and TLB/HLB policies and procedures; and
Carrying out any other information management tasks as requested by iHub manager.
Monitor and manage all IM and iHub activities including:
Directing and managing Team Site activities
Managing electronic records iaw JSP441

Audit team sites use for appropriate 'housekeeping'
Behaviours:
We'll assess you against these behaviours during the selection process:

Communicating and Influencing
Working Together
Managing a Quality Service
Delivering at Pace
Leadership

Benefits:

Some of the many benefits you will receive:
Highly competitive pension scheme.
Flexitime scheme upon completion of 6 months service or the Line Manager has the ability to adopt flexible working sooner than the 6 month period.
With Line Manager agreement move to an alternative Working Patterns (there are 9).
25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years' service. If by chance you have previously completed service in the Public Sector in the past 5 years, you may be eligible to request 30 days leave immediately. (Evidence will be required).
In addition to annual leave you will be entitled to 8 Public Bank Holidays per year.
Professional and Personal Development of skills with the opportunity to undergo an Apprenticeship in Human Resources.
Opportunity to join more than one of our many networks (Race, LGBT+, Gender, Disability and Faith & Belief).
Minimum of 18 Days Special Paid Leave in a rolling 12month period for Public Duties commitments (such as a Magistrate).
Special Paid Leave for community volunteering up to 12 days a year for Special Constables and 6 days a year for other volunteering.
Enhanced maternity, paternity and adoption leave.
Shrivenham has good travel links with free car parking. Other facilities are a Sports & Social facilities, a Gym complex, a Stables, a Golf Course and a swimming pool, as well as onsite Mess & Retail shops.

The post does not offer relocation expenses. The post does not offer relocation expenses (move of home, excess fares or temporary transfer)

Please note:
Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attr