Senior Administrative Assistant - Cardiff, United Kingdom - Omega Recruitment Group

Omega Recruitment Group

Verified Company

Cardiff, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Senior Administrative Assistant (Panel Project)

Cardiff Council (Temporary role)

Rate:
£15.44 per hour*****
THIS ROLE WILL REQUIRE AN ENHANCED CHILDREN AND ADULTS DBS CLEARANCE **As part of a small team, the successful applicant will work closely with their supervisor to deliver the project from conception to implementation, receiving training and ongoing coaching to adapt their skills to the project's needs.

About the Job
We are seeking to appoint enthusiastic and motivated individuals to provide administrative support and Reception duties (both face-to-face and over the phone) including:

Data processing
Maintaining and updating computerised databases
Organise / Maintain Diaries
Support to meetings
General operational support to the team
Cash handling as required

- collating various information to strict legal deadlines

What we are looking for from you

You need to have a non-judgmental approach to people who are accessing services and must be willing to work flexibly as part of a team to meet changing service needs - which may include working from other bases.

The ability to use Welsh in the workplace would also be desirable.

Enhanced DBS will be required.

Initially 100% office-based

Enhanced DBS essential.
Work Experience Experience of providing administrative support to a large multi-disciplinary team. Experience of being part of a team providing a customer focussed service. Experience of using a computer for word processing and creating / maintaining databases to produce reports. Experience of document management and developing and administering support procedures. Experience of operating filing systems. Experience of specialist software systems including Archibus CAFM / CMIS and Permit to Work systems. Experience of the processes and terms used in the Supply chain and project management. Experience of Financial / Project admin. Experience of drafting letters / memos and minuting meetings.

Education / Qualifications A range of GCSE's including English Language and Maths (minimum grade C) or appropriate equivalent, or significant experiential learning.

Degree qualification. Microsoft qualification or similar in use of spreadsheets / word processing. Skills / Abilities Excellent organisational skills, accuracy and attention to detail. Experience of using a variety of IT packages including Microsoft Outlook, Word and Excel. Excellent oral and written communication skills. Flexible in approach to work and ability to see tasks through to completion. Ability to deal with conflicting and challenging situations. Ability to work independently and as part of a team.