Production Assistant - Perth, United Kingdom - Perth Theatre and Concert Hall

Perth Theatre and Concert Hall

Verified Company

Perth, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

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Description

Production Assistant

Background

Perth Theatre & Concert Hall is the creative organization set up in 2005 to run Perth Concert Hall and to refresh and reposition Perth Theatre, Scotland's oldest repertory theatre company.

We are proud of our two wonderful, contrasting venues - the historic Edwardian theatre with its classic proscenium arch and the state-of-the-art concert hall with some of the finest acoustics in Europe.

Our multi award-winning team has earned a reputation for adventurous programming, unique commissions, critically acclaimed performance by world-class artists and inspirational community activities.

We are at the heart of cultural life in Perthshire and our venues are a destination and a resource base for everyone.

Purpose
The Production Assistant (PA) will provide administration support to the Theatre General Manager and winder production team.

You are responsible for assisting in the smooth running of the theatre's program of all in-house productions, visiting productions, education and community activities within Perth Theatre & Concert Hall venues covering a variety of administrative tasks.

Organisational relationships
-
Line Manager:_ Theatre General Manager
-

Key Relationships:
_Production & Technical Teams, HR, Payroll, Learning & Engagement
-
External Relationships:_Theatre & Visiting Production practitioners

Base
Your primary base is at Perth Theatre. You may also be required to work from other Perth Theatre & Concert Hall venues as necessary.

Duties and responsibilities (variable and can include)

Arranging appointments and meetings internally and externally for the team, including booking meeting space as needed. Servicing meetings when required including minute taking and distribution.
Maintaining and managing the team's filing and archiving system.
Assist with the arranging of work placements, ensuring relevant paperwork, permits and risk assessments are in place in accordance with Perth Theatre & Concert Hall work placement policy.
Maintain company accommodation digs list, gathering feedback from company members and liaising with accommodation providers.
In conjunction with Artistic Director and Theatre General Manager assisting with auditions and casting calls as required, booking audition and rehearsal spaces (internal or external)
Assist with workshops, rehearsed readings and other activities as necessary and supporting associated companies
Work with the Theatre General Manager, to input show information into the internal diary system (Yesplan) for inhouse productions and visiting companies.
Sending show information and scripts to cast and creative team members as required.
Attending rehearsals and performances as required.
In conjunction with the Theatre General manager, ensuring all new starter paperwork is completed and returned to HR and/or payroll including right to work checks, chasing agent and staff as necessary
In conjunction with all production departments keep Xero (financial systems) up to date as require within the parameters of the role.
In conjunction with the Theatre General Manager in preparing contracts and new joiner paperwork for all actors, stage management and production staff as required
In conjunction with the Theatre General Manager in preparing contracts for visiting productions, room bookings and rentals as necessary.
In conjunction with the Theatre General Manager collate information on recharges and contracts for productions and inputting details into Yesplan for the inclusion in settlements.
In conjunction with the Theatre General manager to organise travel, produce itineraries, book tickets, and arrange accommodation and per diems for artists where required.
Managing storage and filing of all written agreements in a secure, accurate and logical fashion and ensure only the relevant staff have access to such agreements as needed.

Health and Safety
To administer the company Health and Safety System ensuring the systems kept organised, tidy and documents are suitably labelled.

To actively promote a positive Health and Safety culture across the organisation

Responsibilities of all staff
To be aware of the work of other departments in the delivery of the company's charitable objectives.

You will take an active part in communicating and co-operating with other staff and departments, contribute to an enthusiastic, positive work climate within the organisation and take an active part in achieving high standards of customer and client care.

You will be attending team meetings and all internal and external meetings as required, follow all Perth Theatre & Concert Hall guidelines, procedures and policies and work in accordance with the Equality & Diversity Policy of Perth Theatre & Concert Hall.

You will undertake other duties as may be reasonably required by the organisation.

Person Specification

Essential