Fm Business Assistant 12m Fixed Term Contract - London, United Kingdom - eFinancialCareers

eFinancialCareers

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

The Role Responsibilities

Strategy:

Support FM and the wider dealing room across core London hours, assisting in daily BAU tasks as well as wider projects as requested by FM management
Support the Business Operational Risk Managers & Dealing Room Manager on the operational efficiency and security of the dealing room in London
Identify and take responsibility for additional administrative responsibilities with the support of the wider team for the purpose of increasing the productivity
Prioritise and act proactively to take ownership and manage tasks/projects from start to finish using strong organisational skills, with the ability to multi task while remaining calm and professional
Use excellent interpersonal and communication skills (both written and verbal) to deal confidently with global teams and senior management, both internally and externally

Business:

Organising travel itineraries including booking flights, car pickups, accommodation, and prepare/submit visa requests, booking restaurants etc.
Processing of expenses; ensuring the Gifts & Entertainment register is updated within the parameters of the policy
Raise and manage IT and Telecom requests via SRM and Infomatch; follow up on requests accordingly
Book meeting rooms (and if necessary refreshments), video conferencing and conference calls.
Distribution of post and arranging the booking of DHL & local couriers;
Onboard new joiners / Offboard Leavers and mover out by raising system accesses and software through SRM system
Organise printing where necessary
Onboard new vendors for invoicing and raise purchase orders where required
Notify stakeholders of international visitors and complete visitor forms
Work with Sales team on client events and entertainment as well helping organise client roadshows
Support BORM & DRM on various requests regarding the operational efficiency of the London dealing room
Be point of contact and act in accordance with other ad hoc requirements

Processes:

Ensure adherence to all internal and external regulations
Ensure adherence with Group Policy and Standards and under local laws and regulations
Contribute towards highlighting any need to update procedures and controls as a result of changes in products, systems, policy or regulations

People and Talent:

Lead through example and build the appropriate culture and values. Set appropriate tone and expectations amongst colleagues and work in collaboration with partners
Ensure active communication of vision, priorities and progress to the business to foster engagement, awareness and motivation
Contribute to continuous process improvement and sharing best practice

Risk Management:

Adherence to all Group Policies and relevant legislation
Commitment to Group Code of Conduct
Timely completion of all eleaning, attestations and requests for information

Governance:

Awareness and understanding of the regulatory framework in which the Group operates, and the regulatory requirements and expectations relevant to the role.
Willingness to 'speak up' in the event of any realised or perceived breach of group conduct rules or laws by colleagues
Willingness to work with any local regulators in an open and cooperative manner

Regulatory and Business Conduct:

Display exemplary conduct and live by the Group's Values and Code of Conduct.
Take personal responsibility for embedding the highest standards of ethics, including regulatory and business conduct, across Standard Chartered Bank. This includes understanding and ensuring compliance with, in letter and spirit, all applicable laws, regulations,guidelines and the Group Code of Conduct.
Achieve the outcomes set out in the Bank's

Conduct Principles:
Fair Outcomes for Clients; Effective Financial Markets; Financial Crime Compliance; The Right Environment.

Effectively and collaboratively identify, escalate, mitigate and resolve risk, conduct and compliance matters.
Adherence to code of conduct prescribed by FCA

Key Stakeholders:

FM Desk, Regional & Global Heads
FM Trading & Sales
Global FM Assistants & PAs
London Support Network
Technology, Finance & Property Functions

Other Responsibilities:

Demonstrate Here for good and Group's brand and values in daily behaviour
Perform other responsibilities assigned under Group, Country, Business or Functional policies and procedures

Role Specific Competencies:

Application & PC Skills
Stakeholder Engagement
Governance & Support

About Standard Chartered
We're an international bank, nimble enough to act, big enough for impact. For more than 160 years, we've worked to make a positive difference for our clients, communities, and each other. We question the status quo, love a challenge and enjoy finding new opportunitiesto grow and do better than before.

If you're looking for a career with purpose and you want to work for a bank making a difference, we want to hear from you.

You can count on us to celebrate your unique talents. And we can't wait to see the talents you canbring us.

Our purpose, to drive commerce and prosperity through our unique diversity, together with our brand promise, to be here for good are achieved by how we each live our valued behaviours.

When you work with us, you'll see how we value difference and advocate inclusion.

Together we:
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Do the right thing and are assertive, challenge one another, and live with integrity, while putting the client at the heart of what we do
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Never settle, continuously striving to improve and innovate, keeping things simple and learning from doing well, and not so well
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Be better together, we can be ourselves, be inclusive, see more good in others, and work collectively to build for the long term
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In line with our Fair Pay Charter, we offer a competitive salary and benefits to support your mental, physical, financial and social wellbeing.
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Core bank funding for retirement savings, medical and life insurance, with flexible and voluntary benefits available in some locations
Time-off including annual, parental/maternity (20 weeks), sabbatical (12