Company Secretary - London, United Kingdom - William Scott Associates

William Scott Associates

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

We're looking for an experienced Interim Company Secretary to join an exciting global construction and property company

You will be expected to:

Lead delivery of Company Secretariat activities, prepare documentation and perform administration and logístical activities and contribute to Company Secretariat policies, processes and operations.
Act as company secretary for various real estate and fund legal entities, such as general partners and standalone development and investments subsidiaries. Provide a full company secretarial service to a portfolio of companies, boards, joint venture entities,board committees, management committees and investment advisory committees
Provide support, advice and training internally and externally in relation to the UK companies
Support the chairs through the provision of business and commercial insight, ensuring that boards are considering the most appropriate topics
Identification, assessment and implementation of regulatory and legislative changes
Delivery of ad hoc Corporate Governance projects under the direction of the Head of Legal
Provide support for ad hoc technical queries and mentoring / training junior staff

Key Tasks and Activities

Board Meeting Requirements and Drafting
Arrange board meetings and manage board calendar; produce and issue board packs to a high standard, and draft ad hoc transaction related board resolutions.
Attend meetings, take minutes and produce draft minutes after meeting, maintain matters arising, distribute minutes and ensure signed copies are filed in company books and minutes.
Implement board reporting tools.
Maintain records of all subsidiaries and associated property assets, in the UK.
Initiate regular reviews of dormant companies and work with internal and external parties to facilitate solvent liquidations.
Drafting board minutes and resolutions in advance when requested to include POAs, bank mandates, loan agreements, share allotments and corporate restructures
Act as 'shadow' company secretary for various offshore entities where UK company secretarial support is required for local drafting and execution.
Report quarterly to Board on all compliance matters.

Filings and documentation