Health Records Clerk/scanning Bureau Clerk - Nuneaton, United Kingdom - George Eliot Hospital NHS Trust

George Eliot Hospital NHS Trust
George Eliot Hospital NHS Trust
Verified Company
Nuneaton, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

Job Title:
Health Records/Scanning Bureau Clerk


Hours per week: 14 hours per week - Permanent


Salary:
£22,383 per annum pro rata


Closing Date: 30th June 2023


Interview Date:

TBC


To provide a timely and accurate Health Records Service to all wards, Outpatient Departments and other departments throughout the Trust.

To carry out a wide variety of key tasks to ensure the smooth running and delivery of a highly effective and proficient health records and scanning bureau service.


A great and friendly place to work, so bring your passion, commitment and expertise and enjoy the opportunities to make a difference every day.

JoinTeamEliot

Main duties and Responsibilities

Prepare files for scanning to ensure that files are organised to the Trust's agreed format.

To scan prepared records.

To prepare health records and documentation for outpatient clinics to provide best possible patient care.


To pull health records for outpatient clinics in accordance with agreed procedures using speed and accuracy to meet set deadlines.

On receipt of internal and external communications to locate, retrieve and forward records within stipulated time scales.

To ascertain whereabouts of health records to ensure clinics are complete.

To assist in extensive searches of internal locations, and library searches for misfiles following set procedures to locate missing notes, to enable clinics to be complete and to ensure notes are accessible for authorised users

To raise new sets of notes in accordance with agreed procedures.


To plan and organize own time to ensure workload is prioritised and deadlines are met to ensure health records are in outpatients on time providing best possible patient care whilst continuing to fulfil other tasks and daily procedures of the department.

Here at George Eliot our vision to 'excel at patient care' takes centre stage.

An ever evolving clinically-led acute service provider we are on a journey to continually provide high quality, safe and responsive services delivered by inspiring, friendly and compassionate staff who share our corporate values which underpin everything we do.

Our values are not just words on a piece of paper, they bond us together, reflect our ambition and shape who we are:

Effective Open Communication

excellence and safety in everything we do

Challenge but support

Expect respect and dignity

Local health that inspires confidence


Benefits:

On-site nursery, 27 days minimum annual leave plus bank holidays, cycle to work scheme, flexible working, on-site discounted gym, extensive in-house course learning directory, buying and selling of annual leave, subsidised restaurant, tranquillity garden and generous subsidised on-site parking.

Purpose


To provide a timely and accurate Health Records Service to all wards, Outpatient Department and other departments throughout the Trust.

To assist with the scanning of patient case notes and Emergency Department documents in the Health Records Scanning Bureau.

Main duties and Responsibilities


  • Prepare files for scanning to ensure that files are organised to the Trust's agreed
format.


  • To scan prepared records.
  • Validate records to ensure documents scanned are accurate and legible and can be
retrieved.

including scan on demand.


  • To prepare health records and documentation for outpatient clinics to provide best
possible patient care.


  • To pull health records for outpatient clinics in accordance with agreed procedures using
speed and accuracy to meet set deadlines. On receipt of internal and external

communications to locate, retrieve and forward records within stipulated time scales.


  • To ascertain whereabouts of health records to ensure clinics are complete.
  • To assist in extensive searches of internal locations, and library searches for misfiles
following set procedures to locate missing notes, to enable clinics to be complete and to

ensure notes are accessible for authorised users

To raise new sets of notes in accordance with agreed procedures.


To plan and organize own time to ensure workload is prioritised and deadlines are met to ensure health records are in outpatients on time providing best possible patient care whilst continuing to fulfil other tasks and daily procedures of the department.

Relationships

Special Requirements


  • To provide and receive routine information verbally, in writing and electronically to inform
work colleagues, patients, public and external contacts authorized to receive this

information


  • To raise new sets of notes in accordance with agreed procedures.
  • To plan and organize own time to ensure workload is prioritised and deadlines are met to
ensure health records are in outpatients on time providing best possible patient care

whilst continuing to fulfil other tasks and daily procedures of the department.


  • To assist colleagues using previous knowledge and experience with any queries relating t
to health records duties.


  • To be able t
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